What are the responsibilities and job description for the Supply Chain Coordinator, Procure-to-Pay position at Trans Ova?
Job Description
The Senior Supply Chain Coordinator is responsible for ensuring the accuracy and integrity of purchasing, receiving, and supplier payment transactions. Serving as a key liaison between Receiving, Procurement, Operations, and Accounts Payable, this role manages receiving documentation, reconciles purchase orders, packing slips, and invoices, resolves discrepancies, and supports timely invoice processing. The ideal candidate is highly organized, analytical, detail-oriented, and committed to maintaining accurate inventory and financial records while building strong relationships across the business.
This position is based in Madison, Wisconsin, with hybrid flexibility requiring 2–3 days per week in the office.
If you enjoy solving problems, managing critical details, and driving accuracy throughout the supply chain process, we encourage you to apply.
Responsibilities
The Senior Supply Chain Coordinator is responsible for ensuring the accuracy and integrity of purchasing, receiving, and supplier payment transactions. Serving as a key liaison between Receiving, Procurement, Operations, and Accounts Payable, this role manages receiving documentation, reconciles purchase orders, packing slips, and invoices, resolves discrepancies, and supports timely invoice processing. The ideal candidate is highly organized, analytical, detail-oriented, and committed to maintaining accurate inventory and financial records while building strong relationships across the business.
This position is based in Madison, Wisconsin, with hybrid flexibility requiring 2–3 days per week in the office.
If you enjoy solving problems, managing critical details, and driving accuracy throughout the supply chain process, we encourage you to apply.
Responsibilities
- Perform three-way matching of purchase orders, packing slips/receipts, and supplier invoices.
- Collect, validate, maintain, and upload receiving documentation into ERP and document management systems.
- Verify quantities, item descriptions, pricing, and receipt information for accuracy.
- Investigate and resolve discrepancies including quantity variances, pricing mismatches, missing receipts, and incorrect PO numbers.
- Coordinate with Buyers, Receiving Teams, Warehouse Personnel, Suppliers, and Accounts Payable to obtain accurate supporting documentation.
- Monitor open purchase orders, unmatched invoices, outstanding packing slips, and aging discrepancies.
- Validate receipt transactions within the ERP system and ensure timely and accurate transaction processing.
- Generate reports and support audit requests while ensuring compliance with purchasing policies and internal controls.
- Strong quantitative and qualitative analytical abilities.
- Effective verbal and written communication skills.
- Proven ability to build relationships and provide excellent customer service.
- Strong organizational skills with exceptional attention to detail.
- Demonstrated ability to adapt to and drive change in a dynamic environment.
- Excellent time management and problem-solving skills.
- Proficiency with Microsoft Office applications, including Excel, Teams, and SharePoint, as well as data analysis tools and techniques.
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field preferred; Lean Six Sigma certification and JDE experience highly valued.