Development/Construction Project Coordinator

Position Overview

We are seeking a detail-oriented Construction/Real Estate Project Coordinator to support project management and administrative functions for our development and construction operations. This role serves as a vital link between project teams, clients, subcontractors, and management, ensuring smooth project execution through effective documentation, coordination, and communication.

Key Responsibilities

Project Documentation & Administration

• Prepare, maintain, and distribute project documentation including contracts, change orders, submittals, RFIs (Requests for Information), and meeting minutes
• Manage project filing systems, both physical and digital, ensuring all documents are current, organized, and accessible
• Track project correspondence and maintain accurate records of all project-related communications
• Process and track submittals, shop drawings, and product data through approval workflows

Financial & Contract Support

• Assist with preparation of progress payment applications, invoices, purchase orders and supporting documentation
• Track and process subcontractor and vendor invoices, ensuring proper coding and approval routing
• Maintain budget tracking spreadsheets and provide regular cost reports to project managers

Coordination & Communication

• Schedule and coordinate project meetings, site visits, and inspections
• Serve as primary point of contact for routine project inquiries from subcontractors, vendors, and clients
• Distribute meeting agendas, and project updates to relevant stakeholders
• Coordinate with permitting agencies and track COA applications, permit status and other applications required.

Compliance & Quality Control

• Ensure compliance with company procedures, safety protocols, and regulatory requirements
• Maintain insurance certificates, bonds, and licensing documentation for all project participants
• Track project closeout requirements including warranties, as-builts, and operations manuals
• Assist with preparation of project closeout documentation and final deliverables

Qualifications

Required:

• Associate's degree in Construction Management, Business Administration, or related field, or equivalent experience
• 2-3 years of administrative experience in construction or related industry
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Understanding of construction terminology, processes, and documentation

Preferred:

• Experience with construction management or real estate software (Procore, PlanGrid, Bluebeam, or similar)
• Familiarity with city codes and permit processes

Skills & Competencies

• Exceptional attention to detail and accuracy
• Strong problem-solving abilities and proactive approach
• Ability to work independently and as part of a team
• Professional demeanor and customer service orientation
• Time management skills with ability to meet deadlines
• Adaptability in fast-paced, changing environments

Work Environment

This position is based primarily in an office setting with occasional visits to construction sites. Standard business hours with flexibility required during critical project phases. Must be able to navigate construction sites when necessary, which may require use of personal protective equipment.

Compensation & Benefits

Competitive salary commensurate with experience. Comprehensive benefits package including health insurance, 401K plan, paid time off, and professional development opportunities.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person