Enrollment and Admin Assistant (Temp)

Position Summary

The Enrollment Admin Assistant is a temporary role responsible for completing intake and enrollment paperwork for all children served at the learning center. This position maintains all children’s files, including required TRF, Community Care Licensing, and California Department of Education documentation. The role also collaborates and coordinates with community agencies and school districts to promote agency programs. In addition, this temporary role supports administrative tasks at HQ, including answering phones and distributing mail and packages.

Essential Duties and Responsibilities

• The essential functions include, but are not limited to the following:
• Prepare, organize, and maintain accurate, updated paperwork according to TRF, Licensing, and government contract compliance guidelines. Ensure all files and records are kept current through routine file checks. Review all submissions for accuracy.
• Collaborates with staff to develop and establish plans and timelines for implementing community outreach.
• Establishes partnerships with public and private organizations/corporations to address the needs of enrolled children and families
• Coordinate and facilitate information sessions with local schools, community organizations, administrators, and the general public to promote awareness of the program benefits.
• Establishes networks and makes recommendations regarding the creation and utilization of community contacts and resources to enhance visibility within the community, increase enrollment, and develop collaborations.
• Assist parents with completing required enrollment forms, including collecting all required documentation needed for enrollment and income calculation.
• Provide coverage as needed for office staff.
• Receive orders for program supplies and distribute to appropriate staff as needed.
• Provide all enrolled parents with accurate information and forms when any change in the status of enrollment takes place.
• Provide updated information to all enrolled families regarding any changes to the Program.
• Collect fully completed Food Applications from each family attending TRF CDE Program, including yearly re-certifications. Provide all food program documents to the Area Manager.
• Ensure that all required licensure paperwork is maintained in each child’s file as required by Community Care Licensing, TRF, and the California Department of Education.
• Maintain courteous, kind, and professional demeanor in all communications to TRF staff, co-workers, clients, volunteers, vendors, other professionals and children at all times.
• Minimum Qualifications

Minimum Qualifications (Knowledge, Skills, and Abilities)

AA or BA Degree in an early childhood education setting working with administration preferred not required. Experience completing enrollment, recruitment and providing parental assistance.

• Able to exchange routine information using tact and persuasion as appropriate
• Good oral and written communication skills
• Ability to key in data, type, and operate a computer keyboard

Additional Requirements:

• Experience working with children and families.
• Must successfully pass a physical examination and have a current T.B. clearance, pertussis, measles and influenza vaccinations.
• Adult and Pediatric CPR/First Aid Certificate
• Must complete & pass a criminal background clearance through Community Care Licensing (DOJ/FBI/CAI).
• Must possess a CA driver’s license, and evidence of automobile insurance. (If applicable.)