What are the responsibilities and job description for the Administrative Assistant: Front Desk Operations-B position at Training and Evaluation Center of Hutchinson Inc?
Description:
SUMMARY
Provides a warm and welcoming atmosphere for clients, staff, and the public. In addition, the individual performs clerical tasks, support tasks, and maintains records for the agency.
ESSENTIAL POSITION JOB RESPONSIBILITES/DUTIES include the following. Other duties may be assigned.
Administrative Support:
- Perform general administrative duties such as data entry, copying, and scanning documents.
- Manage and organize office operations and procedures to efficiency and effectiveness.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Greet visitors, tenants, staff/coworkers, consumers, and the public entering the facility.
- Keep the lobby space neat and tidy
- Assist with assigned organizational needs to include, but not limited to Vehicle Check Out, Fuel Card distribution and Car Wash Cards, maintenance/communications, monthly KDOT report, etc.
- Update and distribute van route schedules.
- Maintain vehicle books in KDOT vans and buses.
- Track and schedule vehicle inventory.
- Handles all deliveries that enter facility
- Oversee the issuance and tracking of building keys.
- Restock office items (paper, staples, pens, ect.)
- Other duties as assigned
Program Support:
- Prepare and distribute materials and reports as needed.
- Prepare and distribute incoming office supply orders.
Data Management:
- Enter and manage data in relevant databases and systems accurately.
- Ensure data integrity and confidentiality in all aspects of data management.
2 year degree
1 year of clerical experience