What are the responsibilities and job description for the Office Manager position at Trafilea?
About Trafilea
Trafilea is a Consumer Tech Platform for Transformative Brand Growth. We’re building the AI Growth Engine that powers the next generation of consumer brands.
With over $1B in cumulative revenue, 12M customers, and 500 talents across 19 countries, we combine technology, growth marketing, and operational excellence to scale purpose-driven, digitally native brands.
We own and operate our own digitally native brands (not an agency), with presence in Walmart, Nordstrom, and Amazon, and a strong global D2C footprint.
Why Trafilea
We’re a tech-led eCommerce group scaling our own globally loved DTC brands, while helping ambitious talent grow just as fast.
🚀 We build and scale our own brands.
🦾 We invest in AI and automation like few others in eCom.
📈 We test fast, grow fast, and help you do the same.
🤝 Be part of a dynamic, diverse, and talented global team.
🌍 100% Remote, USD competitive salary, paid time off, and more.
Key Responsibilities
r mission is to create an efficient, organized, and productive work environment that supports the company's operations and its contributors.
Your role is instrumental in ensuring the smooth functioning of the office, allowing all other teams and departments to work effectively. You will be responsible for overseeing the day-to-day administrative and operational activities, which includes managing office resources, supervising administrative staff, and implementing processes to streamline office operations, additionally, you will be managing various administrative, logistical, and financial aspects.
Ensure the maintenance and proper functioning of the office
Attend to the needs of in-house staff. Documents, contracts, work articles
Provide support to board members if requested
Supplier coordination
Travel coordination
Coordination of lunches, dinners or special events
Coordinate dispatch and storage of samples that arrive at the office
Own the relationship with building management on all issues concerning office facility (i.e., maintenance, emergency management, security)
Coordinate on-boarding of new hires, office event planning and participation in group-wide initiatives as assigned (i.e., conference coordination, offsite planning.)
Select vendors for general office services and supervising contractors while on-site.
Provide general administrative assistance to the office staff
Manage the overall operations of the Uruguay office
Manage document signing and deliver documents in Montevideo
Keep document folders organized and up to date
Use and registration of petty cash
Coordinate dispatch and storage of samples, organizing process and stock in the office.
Manage petty cash and submit Accounts Payable vouchers, ensuring that proper accounts are used, and amounts are correct and that proper and organized documentation is provided.
Oversee certain accounting and financial processes.
Assist Legal department in the coordination of signatures and organizing physical documentation at the office.
2 Years of experience in Office Management or Administrative Tasks
Studies related to Business or Administration.
Some experience in admin for banking
Some experience in export / import of samples
Excellent communication and teamwork skills.
English Communication
Communicative
Organized and attentive to detail