What are the responsibilities and job description for the Administrative Assistant position at Trademark Title Services, Inc.?
Trademark Title Services, Inc. is a fast-paced title company where precision, professionalism, and people skills are non-negotiable. We're looking for an Administrative Assistant who thrives in a high-volume environment, communicates with confidence, and takes genuine pride in representing our company every time they answer the phone or greet a client. If you're the kind of person who stays calm when things get busy and never lets anything fall through the cracks — we want to meet you.
What you'll do
- Serve as the first point of contact — answering and routing calls with professionalism and warmth
- Greet clients, agents, and lenders in person and set the tone for every interaction
- Manage incoming and outgoing correspondence including emails, mail, and documents
- Support the closing team with file prep, data entry, and document organization
- Coordinate scheduling, appointments, and office logistics
- Maintain accurate records and filing systems in compliance with company standards
- Handle multiple priorities simultaneously without sacrificing accuracy or professionalism
What we're looking for
- 2 years of administrative or receptionist experience, preferably in title, real estate, legal, or financial services
- Exceptional phone presence and written communication skills — you represent us before anyone meets us in person
- Proven ability to multitask and prioritize in a fast-moving office environment
- High attention to detail with a low tolerance for your own errors
- Proficiency in Microsoft Office Suite; familiarity with title software a plus
- A team-first mindset — you pitch in, follow through, and support those around you
- Professional appearance and demeanor at all times
This role is not for you if
- You treat phone calls as interruptions
- You need to be told the same thing twice
- You're looking for a slow, predictable day
What we offer
- Competitive compensation based on experience
- Supportive, professional team environment
- Opportunity to grow within the title industry
Pay: From $16.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $16