What are the responsibilities and job description for the Legal Administrator position at Tracy Law PLLC?
Legal Administrator (Insurance Defense)Location: Little Rock, ArkansasEmployment Type: Full-time | On-siteAbout UsWe are a small, focused insurance defense law firm in Little Rock. We value initiative, reliability, and crisp organization. Our office runs on a paperless workflow, and we rely on efficient systems and proactive communication to support litigation deadlines and client service.Position SummaryWe are seeking a seasoned Legal Administrator to oversee day-to-day office operations and provide hands-on secretarial/admin support to attorneys. The ideal candidate thrives in a small firm environment, excels at calendar control and process management, and is highly technology savvy in a paperless setting.Key ResponsibilitiesOffice & Operations Management:Manage office procedures, vendors, supplies, equipment, and records; maintain paperless file systems and organizational standards.Develop and refine administrative workflows, checklists, and templates to streamline operations.Calendar & Deadline Control:Maintain attorney and firm calendars; schedule hearings, depositions, client meetings; track litigation deadlines and reminders.Coordinate travel and logistics as needed.Legal/Secretarial Support:Draft, format, and proof correspondence, pleadings, discovery, and routine court filings.Open/close matters, organize case files, and assist with e-filing in Arkansas state and federal courts.Answer phones, route communications, manage mail (electronic), and support client intake.Technology & Paperless Workflow:Use cloud-based document management, calendaring, and practice tools; scan/index documents; ensure consistent digital naming and folder structures.Troubleshoot routine tech issues; liaise with IT/vendor support when necessary.Billing & Administrative Coordination (as needed):Assist with time entry, pre-bills, and expense tracking; maintain matter-level administrative data and reporting.Required Qualifications5 years of experience in a legal administrator, office manager, or senior legal assistant/secretarial role (law firm experience strongly preferred).Demonstrated organizational excellence, accuracy, and follow-through in a deadline-driven environment.Strong initiative—able to anticipate needs, improve processes, and work independently with minimal supervision.Proven calendar management skills for litigation matters and team scheduling.Hands-on office management experience (vendors, supplies, procedures, file systems).Highly technology savvy and comfortable in a paperless office: document management, PDF tools, scanning/indexing, shared drives, and cloud applications.Advanced proficiency with Microsoft 365 (Word, Outlook, Excel, Teams/SharePoint) and PDF/e-filing tools.Excellent written and verbal communication; professional client service.Preferred (Not Required)Insurance defense or civil litigation experience.Familiarity with Arkansas e-filing, local rules, and court procedures.Experience with practice management/billing software (e.g., Clio, PracticePanther, TimeSolv, or similar).Compensation & BenefitsCompetitive salary commensurate with experience, plus benefits.How to ApplyPlease email your resume, short cover letter highlighting relevant experience to hiring@tracypllc.com with subject line: Legal Administrator – Little Rock.Applications will be reviewed on a rolling basis.
Salary : $15 - $28