What are the responsibilities and job description for the Front Desk/Administrative Assistant position at Trace-A-Matic Corporation?
Description
Ready to make an impact? Join a stable and growing organization where your career can flourish! If you're excited about new opportunities, keep reading!
At Trace-A-Matic, our people are our greatest assets! We offer a friendly, clean, and safe work environment where everyone can thrive. Our mission is to achieve excellence in complex precision machined components and ensure customer satisfaction. Plus, we have a fantastic Gainsharing program: when the company profits, we share 50% with our employees, paid out quarterly!
Trace-A-Matic offers:
- 10 Paid Holidays
- Service-Based PTO
- Gainsharing
- Medical, Dental, Vision Insurance
- 401k with company contribution
- Exciting, fast-paced environment with cutting edge equipment/manufacturing processes
- On-site Fitness Center & Medical Clinic
- Weekly Pay
- Performance Merit Raises
- Climate Controlled Environment
- Career development and growth opportunities
Position Overview:
Trace-A-Matic is looking for a Front Desk/Administrative Assistant with billing and data entry responsibilities. This role requires exceptional organization and communications skill both verbal and written, the ability to enter, extract and interpret information into/from an MRP/ERP system, the ability to effectively use the Microsoft Office suite of products and the ability to work cross-functionally with other departments
Essential Duties and Responsibilities:
The following essential functions are the critical duties an employee must be able to perform either unaided or with the assistance of reasonable accommodation.
- Entering timecards and reviewing labor edit reports
- Billing customers
- Performing filing and clerical duties
- Answering phones and transferring calls
- Assisting visitors/customers with answering inquiries about the company
- Greeting visitors and assisting them with the sign in process
- Notifying employees that a visitor has arrived
- Ordering food and assisting with setting up special events and meetings
- Managing and ordering office supplies
- Scanning and organizing Maintenance Reports
- Other duties as assigned
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
Requirements
Skills and Competencies:
- Exceptional organizational skills
- Exceptional verbal and written communication skills
- Efficient in Microsoft Office Suite products
- Ability to work cross functionally
- Ability to work with military time
- Mathematical skills; ability to add and subtract fractions
Qualifications: (Minimum & Preferred)
- Education: 2 year technical degree preferred
- Experience and/or Training: Education or training in administrative or office positions.
- Licenses/Certificates: Driver’s license
- Technology/Equipment: Microsoft Suite (Excel, PowerPoint, Word), EPICOR experience is a plus