Executive Assistant/Office Coordinator

TQI Solutions is seeking proactive and visionary leaders to drive impactful solutions for our clients. We prioritize work-life balance, offer excellent benefits, and provide career growth opportunities. Join our dynamic team and make a meaningful impact on maritime operations and training.

TQI Solutions is seeking a proactive and resourceful Executive Assistant/Office Coordinator to support our Honolulu office and leadership team. This individual will be the first point of contact for visitors and staff, ensuring smooth day-to-day operations while providing high-level administrative support. The ideal candidate is a self-starter with strong organizational skills, excellent judgment, and the ability to anticipate needs before they arise.

Responsibilities:

• Provide administrative support to leadership, including calendar management, travel coordination, meeting preparation.
• Oversee office operations such as ordering supplies, managing vendors, and ensuring a professional, welcoming environment.
• Manage paperwork and submissions for badging and base access requirements.
• Prepare job requisitions, coordinate onboarding for new hires, and ensure new employees have the tools and access needed for a smooth transition.
• Develop and maintain efficient office and administrative processes, ensuring compliance with company policies.
• Serve as a key point of contact between local employees and Corporate HQ, facilitating communication and resolving issues as needed.
• Assist in planning and executing meetings, team events, and company functions.
• Anticipate needs, identify issues, and proactively develop solutions to keep operations running smoothly.
• Partner with HR, Operations, and IT teams to support organizational initiatives.

This is a full time, salaried, exempt position. Salary $55K - $65K DOE.

Requirements:

• Associate’s degree or equivalent experience required.
• 3 years in administrative, executive support, or office coordination roles. 
• Prior military experience preferred.
• Proficiency with Microsoft Office Suite and collaboration tools.
• Exceptional organizational and time management abilities.
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, and prioritize in a fast-paced environment.
• Professional, polished presence with customer service mindset.
• Ability to obtain/maintain a government granted security clearance preferred.

Benefits:

We offer a comprehensive benefits package designed to support your health, financial security, and work-life balance. This includes medical coverage, dental, and vision coverage, retirement savings with company match, paid time off, paid holidays, and employer-paid life and disability insurance. Employees also have access to professional development opportunities and additional voluntary benefits.

TQI Solutions, Inc. is a Service-Disabled Veteran-Owned Small Business (SDVOSB) with staff located in VA, MD, DC, NC, HI, and CA. We provide Mission and Information Technology Support Services to a wide range of DoD clients.

TQI Solutions is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, pregnancy, national origin, disability, or veteran status.