Engineering Analyst III – Field Construction Support

Job Title: Project Administration Coordinator III

Location: Lansing, MI (Hybrid)

Contract Duration: Contract through 02/02/2027 (High potential for extension)

Employment Type: Contract

Position Overview:

The Project Administration Coordinator III provides comprehensive administrative and coordination support to large-scale pipeline construction projects. This role supports an office of project managers, engineers, and technical staff, ensuring efficient day-to-day operations, strong communication, and effective coordination across project teams. The position requires a high level of organization, independence, and adaptability to meet changing project demands throughout the construction lifecycle.

Key Responsibilities

Project & Administrative Support

• Provide administrative support to an office of up to 30 staff, including project managers, engineers, and project controls personnel.
• Support large-scale projects related to major pipeline construction initiatives.
• Work independently with limited direction while managing multiple priorities.

Office & Facility Management

• Manage office supplies, including inventory control, ordering, and usage tracking.
• Open the office daily at 7:30 AM and support standard 8-hour workdays, with flexibility to work up to 10-hour days during peak construction periods.
• Prepare offices and conference rooms for meetings, ensuring cleanliness and readiness, including arranging refreshments as needed.
• Oversee contracted janitorial and maintenance services to ensure office standards are maintained.

Document Control & Project Closeout

• Assist the Document Controls team with project closeout documentation and deliverables.
• Support filing, tracking, and organization of project records in accordance with company procedures.

Meetings, Communication & Coordination

• Coordinate internal and external meetings using Microsoft Outlook calendars.
• Prepare and distribute meeting agendas, facilitate project update communications, and record detailed meeting minutes.
• Support coordination of office events, project meetings, and team activities.

Reporting & Presentation Support

• Assist with the development and formatting of presentations for internal leadership and external stakeholders.
• Compile and organize project-related information to support reporting and communication needs.

General Duties

• Adapt daily responsibilities based on seasonal construction activity and evolving project requirements.
• Maintain professionalism and strong working relationships across multidisciplinary teams.

Required Skills & Qualifications

Core Competencies

• Communication Skills: Excellent written and verbal communication skills.
• Interpersonal Skills: Strong ability to collaborate effectively across teams and departments.
• Organizational Skills: Highly detail-oriented with the ability to multitask and manage competing priorities.
• Self-Motivation: Ability to work independently with minimal supervision.

Technical Skills

• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.

Preferred Qualifications

• Familiarity with ProjectWise and/or Unifier.
• Knowledge of pipeline construction projects, industry practices, and terminology.
• Prior experience supporting engineering, construction, or capital project environments.

Work Environment

• Hybrid work arrangement based in Lansing, MI.
• Office-based role with increased workload during peak construction seasons.