Accounts Receivable Specialist

Accounts Receivable, Excel & Employee Benefits

Company Overview

TPI Global Solutions is an established recruiting and consulting firm connecting skilled professionals with well‑known employers across multiple industries and states. Leveraging decades of experience in IT, engineering, finance, and accounting, TPI provides recruitment, consulting, and talent management services with a strong focus on aligning candidates’ skills and career goals with client needs. Our team supports national and global clients, delivering high‑quality workforce solutions with precision, speed, and integrity.

Position Overview

The Office Manager plays a critical role in TPI Global Solutions’ high‑volume staffing operations. This position is responsible for Accounts Receivable, Excel reporting, and supporting employee benefits administration. The role also assists with onboarding, compliance, and contractor support while partnering closely with recruiters, account managers, MSP program offices, and internal operations teams.

This is a hands‑on, detail‑driven role requiring strong analytical skills, exceptional accuracy, and the ability to manage recurring cycles in a fast‑paced environment.

Key Responsibilities

Accounts Receivable & Billing

• Manage A/R aging, collections follow‑up, and payment reconciliation.
• Investigate invoice discrepancies, rejections, and disputes; resolve issues to maintain cash flow.
• Track billable expenses, per diems, and pass‑through costs per client contract terms.
• Maintain billing schedules, rate cards, and client‑specific invoicing requirements.
• Prepare weekly, monthly, and ad‑hoc AR and financial reports using advanced Excel functions.

Excel & Reporting

• Build and maintain spreadsheets using VLOOKUP/XLOOKUP, pivot tables, data cleanup, and multi‑sheet reporting.
• Reconcile payroll‑to‑bill data and validate accuracy across systems.
• Support leadership with financial dashboards, contractor reporting, and operational metrics.

Employee Benefits & HR Support

• Assist with employee and contractor benefits enrollment, eligibility tracking, and basic benefits questions.
• Coordinate with benefit providers on updates, changes, and issue resolution.
• Support onboarding documentation including I‑9 completion, E‑Verify, W‑4 collection, and background checks.
• Maintain accurate contractor and employee records in compliance with client and regulatory requirements.

Cross‑Functional Collaboration

• Partner with recruiters and account managers to resolve contractor issues and ensure timely approvals.
• Support internal and external audits by providing AR, billing, onboarding, and compliance documentation.

Required Skills & Qualifications

• Minimum 3 years of Accounts Receivable, billing, or financial operations experience
• QuickBooks experience
• Advanced Excel skills (VLOOKUP/XLOOKUP, pivot tables, formulas, data cleanup).
• Experience with VMS platforms (Fieldglass, Beeline, Magnit, etc.) preferred.
• Strong attention to detail, accuracy, and follow‑through in a deadline‑driven environment.
• Ability to manage recurring weekly cycles while handling urgent, time‑sensitive issues.
• Strong communication skills and ability to work cross‑functionally.
• Familiarity with benefits administration or HR operations is a plus.

Ideal Candidate Profile

• Thrives in a fast‑paced, collaborative environment.
• Highly organized, reliable, and able to manage shifting priorities.
• Proactive problem‑solver who identifies issues early and implements solutions.
• Strong customer service mindset with a focus on accuracy and timely delivery.