PROJECT COORDINATOR

Responsibilities and Duties:

Pre-Construction & Project Kickoff:

• Gain a comprehensive understanding of the awarded project and all available documentation.
• Identify project schedules and understand unique project delivery methods (design-build, design-assist, etc.).
• Set up internal kickoff meetings and coordinate initial team onboarding.
• Obtain and manage architectural, structural, and MEP models.

Coordination & Design Integration:

• Lead and facilitate project coordination meetings with internal and external stakeholders.
• Determine coordination responsibilities, manage scopes, and schedule scope review meetings with subcontractors.
• Develop and maintain coordination schedules and ensure integration into master schedules.
• Coordinate with the Data/Technology Manager on file-sharing platforms and processes.
• Conduct and review clash detections regularly; provide issue resolution strategies.
• Maintain and review pipe spec sheets and submittal logs in collaboration with procurement.

Fabrication Planning & Oversight:

• Create, maintain, and gain approval for fab plans based on project key plans.
• Ensure consistency in naming conventions and formatting of fabrication schedules.
• Drive the spooling and approval process for fabrication work orders (WOs).
• Track fabrication progress and maintain accurate documentation in the fab tracking sheet.

Construction Support:

• Act as the primary liaison between fabrication and construction teams.
• Manage field drawing submissions and ensure they meet fab shop requirements.
• Assign and track WOs and ensure accuracy of site due dates.
• Walk the site regularly to monitor project status and provide scheduling input.
• Adjust fabrication schedules based on field progress and coordinate recovery strategies as needed.

General Duties:

• Maintain detailed weekly progress notes and share updates with leadership.
• Ensure prompt communication via phone, email, and meetings.
• Take ownership of project success, thinking proactively and creatively to solve emerging challenges.
• All other duties as assigned.

Qualifications and Experience:

• Experience/Qualifications Required:
• Minimum of 5 years of experience in project coordination, preferably in construction or mechanical systems.
• Strong knowledge of design-build and design-assist processes.
• Experience with Revit is highly preferred.

• Job Skills:
• Good basic computer skills.
• Detail oriented.
• Strong organizational skills.
• Excellent verbal and written communication skills.
• Teamwork skills.
• Leadership skills.

Education:

• Minimum of High School Diploma or GED equivalent.
• Trade school experience

Special Requirements:

• OSHA 10

Equal Opportunity Employer
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