Executive Administrator

Overview

Who we are

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Toyota Motor Manufacturing Texas is looking for a passionate and highly motivated Executive Administrator. The primary responsibility of this role is to prioritize the schedules and support executives.

Reporting to the Senior Production Control Manager, the person in this role will support the schedules and requests for 4 executives including the President, Senior Vice President, VP of Administration, and VP of PC.

This position is based San Antonio, TX. The selected candidate will be expected to reside within commutable distance of this location.

What you’ll be doing

• Manages the schedules and requests for 4 executives including the President, VP of Administration, and VP of Manufacturing

• Manages travel and event coordination for these executives

• Prepare presentations used by executives

• Responsible for the organization and appearance of the front lobby

• Gathers information, prepares, and edits the weekly President’s report

• Manages requests from outside groups and individuals in supporting the executives

• Arrange and support company related social/business events requested by the Officers.

• Supports all Corporate Planning Office (CPO) visitor activities including on-site logistics, off-site event coordination, hotel/ restaurant accommodations, and transportation

What you bring

• This role requires an ability to coordinate and work with many different organizations within and outside of Toyota

• Must be able to multi-task and respond immediately to very fluid situations in a manner that still maintains smooth operations for the customer

• Must be able to maintain a professional demeanor through constant changing requests from executives

• This role is exposed to extremely sensitive and highly confidential information requiring reliability in managing these issues

• Expert in Microsoft Office software

• Strong communication skills

• High level of organizational skills

Added bonus if you have

• Previous experience with executive support

• A bachelor’s degree or higher

• Experience in project management

What We’ll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools and more

• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10 different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.