Administrative Assistant

Administrative Assistant

Toyota Lift Northwest is a Pacific Northwest company who offers Toyota Forklifts and a wide array of Material Handling Products for warehousing and distribution customers of all kinds. We have an immediate opening for a Full Time Administrative Assistant in our Kent, Washington location. The Administrative Assistant reports to the Operations Manager and is responsible for running and coordinating the day-to-day administrative duties of our organization.

Our ideal candidate will have effective communication and a very high threshold for managing a large and diverse workload. This person will be responsible for maintaining polite and professional communication via phone, e-mail and in person. It will take someone with an ability to sort through lots of information, decipher priorities and be able to self-manage. The Administrative Assistant role is an extremely important position in our company, and we are looking for a well-qualified individual to become part of our family.

Responsibilities:

• Screening phone calls and routing callers to the appropriate party.
• Handling office tasks such as filing, generating reports, and setting up meetings
• Ordering all office supplies as needed
• Responsible for office maintenance of office equipment, including computers, copy machines, mail machines, and fax machines.
• Support office team and executives with general operational tasks.
• Receive, sort and distribute mail daily.
• Petty Cash management and daily reconciliation.
• Book travel arrangements when needed.
• Greet and assist visitors arriving in the office.
• Data entry and scan documents.
• Daily interaction with outside vendors.

Requirements:

• High School Diploma: associate's degree, 2 years of technical school, or bachelor's degree preferred.
• Exceptional communication and ability to manage multiple tasks is an absolute must.
• Proven track record of working in a fast-paced environment and managing a detailed workload.
• Detail oriented with strong time management and organization abilities.
• Must be self-motivated and proactive with tasks with an interest in an unscripted workload.
• Exceptional communication skills, both written and oral.
• Excellent computer skills with experience in all Microsoft Office, especially Excel, Word, and Access.
• Must be able to pass a pre-employment background check and drug screen.

We offer competitive wages and an industry leading benefits package as we are looking for only the most engaged and talented individuals to become part of our team.

Pay Range: The hourly range for this position is $19.00 - $22.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

How to Apply: Applications are accepted using our online application process.

EEO Employer/Disabled/Vets and Drug Free Workplace