What are the responsibilities and job description for the Payroll Analyst III position at Toyota Material Handling North America?
Job Description
Position Summary
The Payroll Analyst is responsible for ensuring compliant payroll processing for subsidiaries. The day-to-day execution of complex payroll tasks will include, but are not limited to payroll maintenance, support for time, payroll processing, managing tax for multiple jurisdictions and serving as the liaison between TINA and subsidiaries.
Essential Position Duties
Responsible for on-time and accurate exempt and non-exempt payroll processing for various payroll frequencies and locations throughout the United States in compliance with federal, state and local laws.
o Enter all payroll maintenance into the system each pay period as provided by subsidiary companies.
o Oversee timekeeping process in conjunction with subsidiary process for time.
o Review the audit reports and verify calculations on the payroll preview to ensure accurate processing.
o Ensure payroll is processed compliantly in regards federal, state, local law and company policy.
o Apply analytical skills to troubleshoot and resolve payroll-processing issues.
o Responsible for handling payroll inquiries from subsidiary HR personnel or Associates.
o Assist the accounting department with General Ledger inquiries or balancing issues.
o Respond to tax notices timely.
o Setup new tax jurisdictions as required.
o Process off cycle checks for special pay runs.
o Administer and manage employee garnishments utilizing ADP Full Garnishment Services, ensuring accurate setup, processing, and compliance with Federal, State, and local regulations.
Complete daily, monthly, quarterly and yearly reporting per departmental requirements.
Exercise discretion in situations where the policy may not specifically address the unique situation and ensure compliance to company guidelines.
Participate in short-term and long-term company planning activities making recommendation for strategic HR items in the Hoshin process.
Provide support for merger and acquisition activity as necessary.
Perform other job-related duties as assigned.
Education, Experience & Skills
Bachelor's degree in Human Resources, Accounting or related business field.
Preferred Certified Payroll Professional (CPP)
Experience using an HRIS system is preferred (ADP Lyric is the current system of record). Ability to learn to effectively utilize this system is critical.
Strong preference given to those with 5 - 10 years of previous payroll processing experience.
Must be able to proactively identify problems and take steps to solve issues and updated processes as needed.
Initiative to take on new projects, learn new systems, and keep apprised of changing regulations.
Strong technical skills required Microsoft Word, PowerPoint and Excel (emphasis on Excel - formulas, charting, pivot tables).
Knowledge of federal, state and local employment laws and practices.
Must have the ability to exercise judgment and make sound decisions quickly while interpreting the company policies.
Physical Requirements / Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals must sit or stand throughout the workday as needed to perform essential functions. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, computer printouts on occasion. Ability to concentrate, read and comprehend complex data. Frequent handling of documents and use of computer and telephone. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.
Travel
Travel within North America may be required up to 10%, or as needed. Ability to drive safely and valid driver's license required.
Position Summary
The Payroll Analyst is responsible for ensuring compliant payroll processing for subsidiaries. The day-to-day execution of complex payroll tasks will include, but are not limited to payroll maintenance, support for time, payroll processing, managing tax for multiple jurisdictions and serving as the liaison between TINA and subsidiaries.
Essential Position Duties
Responsible for on-time and accurate exempt and non-exempt payroll processing for various payroll frequencies and locations throughout the United States in compliance with federal, state and local laws.
o Enter all payroll maintenance into the system each pay period as provided by subsidiary companies.
o Oversee timekeeping process in conjunction with subsidiary process for time.
o Review the audit reports and verify calculations on the payroll preview to ensure accurate processing.
o Ensure payroll is processed compliantly in regards federal, state, local law and company policy.
o Apply analytical skills to troubleshoot and resolve payroll-processing issues.
o Responsible for handling payroll inquiries from subsidiary HR personnel or Associates.
o Assist the accounting department with General Ledger inquiries or balancing issues.
o Respond to tax notices timely.
o Setup new tax jurisdictions as required.
o Process off cycle checks for special pay runs.
o Administer and manage employee garnishments utilizing ADP Full Garnishment Services, ensuring accurate setup, processing, and compliance with Federal, State, and local regulations.
Complete daily, monthly, quarterly and yearly reporting per departmental requirements.
Exercise discretion in situations where the policy may not specifically address the unique situation and ensure compliance to company guidelines.
Participate in short-term and long-term company planning activities making recommendation for strategic HR items in the Hoshin process.
Provide support for merger and acquisition activity as necessary.
Perform other job-related duties as assigned.
Education, Experience & Skills
Bachelor's degree in Human Resources, Accounting or related business field.
Preferred Certified Payroll Professional (CPP)
Experience using an HRIS system is preferred (ADP Lyric is the current system of record). Ability to learn to effectively utilize this system is critical.
Strong preference given to those with 5 - 10 years of previous payroll processing experience.
Must be able to proactively identify problems and take steps to solve issues and updated processes as needed.
Initiative to take on new projects, learn new systems, and keep apprised of changing regulations.
Strong technical skills required Microsoft Word, PowerPoint and Excel (emphasis on Excel - formulas, charting, pivot tables).
Knowledge of federal, state and local employment laws and practices.
Must have the ability to exercise judgment and make sound decisions quickly while interpreting the company policies.
Physical Requirements / Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals must sit or stand throughout the workday as needed to perform essential functions. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, computer printouts on occasion. Ability to concentrate, read and comprehend complex data. Frequent handling of documents and use of computer and telephone. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.
Travel
Travel within North America may be required up to 10%, or as needed. Ability to drive safely and valid driver's license required.