Administrative Specialist (Bilingual Mandarin/English)

TOYO Solar Technology LLC is seeking a highly organized and dependable Administrative Specialist who is bilingual in Mandarin Chinese and English to provide administrative, communication, and translation support across multiple departments.

This position will serve as an important communication bridge between Mandarin-speaking and English-speaking employees, managers, and business partners.The Administrative Specialist will provide both written and verbal translation between Mandarin Chinese and English, while also assisting departments with day-to-day administrative functions, documentation, scheduling, coordination, recordkeeping, and general office support.

The ideal candidate is professional, detail-oriented, adaptable, and comfortable supporting multiple departments in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

Bilingual Communication & Translation

• Provide accurate verbal interpretation between Mandarin Chinese and English during meetings, discussions, training sessions, and other workplace communications.
• Translate written documents, correspondence, notices, instructions, presentations, forms, and other business materials from English to Mandarin Chinese and Mandarin Chinese to English.
• Assist Mandarin-speaking and English-speaking employees and managers with effective workplace communication.
• Support communication between local employees, management, and other company representatives as needed.
• Maintain professionalism, accuracy, confidentiality, and appropriate context when translating sensitive or business-related information.
• Assist with bilingual communication during meetings and prepare translated notes or materials when requested.

Administrative Support

• Provide administrative support to multiple departments based on operational and business needs.
• Prepare, organize, format, scan, copy, file, and maintain company documents and records.
• Assist with preparing reports, spreadsheets, presentations, correspondence, and other business documents.
• Coordinate meetings, appointments, conference rooms, and schedules as needed.
• Assist with meeting preparation, agendas, meeting materials, and follow-up documentation.
• Monitor and respond to routine emails, requests, and administrative inquiries.
• Maintain organized electronic and physical filing systems.
• Assist departments with data entry, document tracking, and record maintenance.
• Coordinate administrative requests between departments and follow up to ensure tasks are completed.
• Assist with office supplies, equipment, purchasing requests, and other general administrative needs.
• Support visitors, vendors, employees, and management as needed.
• Assist with special projects and company events.
• Provide general clerical and administrative support to management and departmental teams.
• Handle confidential and sensitive company information with discretion.
• Perform other duties and administrative assignments as requested by management.

Cross-Department Support

The Administrative Specialist may provide administrative and translation assistance to departments including, but not limited to:

• Human Resources
• Administration
• Manufacturing/Production
• Engineering
• Quality
• Environmental Health & Safety (EHS)
• Planning and Operations
• Supply Chain and Procurement
• Warehouse
• Finance
• Information Technology
• Senior Management

The position requires flexibility and the ability to prioritize assignments from multiple departments while maintaining accuracy and meeting deadlines.

Qualifications

Required

• Fluent in Mandarin Chinese and English, both verbal and written.
• Ability to accurately translate and interpret between Mandarin Chinese and English.
• High school diploma or equivalent required.
• Previous administrative, office support, coordinator, or similar professional experience.
• Strong verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple assignments and changing priorities.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to work professionally with employees and management at different organizational levels.
• Ability to maintain confidentiality when handling sensitive business and employee information.

Preferred

• Associate's or bachelor's degree in Business Administration, Communications, Human Resources, or a related field.
• Previous experience providing Mandarin-English translation or interpretation in a professional environment.
• Previous administrative experience in a manufacturing, industrial, engineering, or corporate environment.
• Experience supporting multiple departments or senior management.
• Familiarity with SharePoint, Microsoft Teams, and other business collaboration systems.

Knowledge, Skills, and Abilities

• Excellent Mandarin Chinese and English communication skills.
• Strong interpersonal and cross-cultural communication skills.
• Professional and customer-service-oriented approach.
• Strong organizational and problem-solving abilities.
• Ability to work independently while also collaborating effectively with multiple teams.
• Ability to prioritize urgent requests while maintaining routine responsibilities.
• Ability to communicate complex information clearly between Mandarin-speaking and English-speaking employees.
• Strong computer and document-management skills.
• Ability to maintain professionalism in a fast-paced and changing work environment.

Work Environment

This position primarily works in an office environment within a manufacturing facility. The employee may occasionally be required to enter production, warehouse, or other operational areas and must comply with all applicable company safety policies and personal protective equipment (PPE) requirements.

About TOYO Solar Technology LLC

TOYO Solar Technology LLC is part of a growing solar manufacturing organization focused on supporting the development and production of high-quality solar technology. Our team works across manufacturing, engineering, quality, supply chain, administration, and other functions to support efficient operations and continued growth.

Equal Employment Opportunity

TOYO Solar Technology LLC is an Equal Opportunity Employer. Employment decisions are made based on qualifications, merit, and business needs without unlawful discrimination based on any characteristic protected by applicable federal, state, or local law.

Pay: $20.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Language:

• Mandarin (Preferred)

Work Location: In person

Salary : $20 - $27