What are the responsibilities and job description for the Executive Assistant position at Townsen Memorial Hospital?
Townsen Memorial is hiring for a full time Executive Assistant role at our NEW West, 77072 location!
SUMMARY:
The Executive Assistant is responsible for providing high-level, proactive administrative support to Senior Leadership, ensuring the seamless coordination of critical functions across nursing and healthcare operations. This role manages complex and dynamic schedules, facilitates clear and timely communication across departments, and handles sensitive and confidential information with discretion and professionalism. The Executive Assistant serves as a trusted point of contact and resource, contributing to the efficiency, organization, and success of executive initiatives in a fast-paced, mission-driven healthcare environment.
ESSENTIAL FUNCTIONS:
- Coordinate and manage the schedules of the Chief Nursing Officer and the Director, Healthcare Operations, including arranging meetings, appointments, and travel plans.
- Act as the primary point of contact between the executives and internal/external stakeholders, ensuring timely and accurate communication.
- Organize and prepare materials for meetings, including drafting agendas, taking minutes, and following up on action items.
- Draft, review, and distribute correspondence, reports, presentations, and other documents as required.
- Develop databases, maintain and organize records, files, databases, ensuring confidentiality and compliance with hospital policies.
- Assist in planning and executing projects initiated by the executives including tracking progress, and ensuring deadlines are met.
- Support budget preparation and monitoring by tracking expenses and preparing financial reports.
- Oversee office supplies and equipment, ensuring availability and proper functioning.
- Ensure adherence to hospital policies and procedures, particularly patient confidentiality and data protection.
- Manage additional tasks and projects assigned to support departmental objectives.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management abilities.
- Strong written and verbal communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong knowledge of medical terminology and hospital operations is required
EDUCATION AND EXPERIENCE:
- High School diploma or GED
- Ten (10) years of experience providing executive level support
- Basic Life Support (BLS) certified
BENEFITS:
- 401(k) with employer contribution
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Short and Long-Term Disability Insurance
- Employee Assistance Program
- PTO Holidays
Townsen Memorial Hospital is an accredited network of facilities with an emphasis on emergency care, outpatient surgery, and diagnostics and imaging. Our core mission is to provide compassionate, evidence-based patient care to those we serve. At Townsen Memorial, we encompass diversity, dignity, and inclusiveness as a reflection of our core values. Townsen Memorial is committed to driving cutting edge healthcare to our patients, our communities and each other.
Please visit our website for more information: https://townsenmemorial.com
Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. Employment for this position is contingent upon the successful completion of a background check and drug screening.