What are the responsibilities and job description for the Division Assistant position at Town of Yarmouth?
The Town of Yarmouth is searching for a Division Assistant to join the
Health Division team. Working under the general supervision of the
Director of Health, the Division Assistant will perform the
administrative and clerical work required to support the operations of
the Health Division. Responsibilities include responding to inquiries
from and provides regulatory assistance to the public and Town
personnel, receives fees, composes correspondence/documentation/minutes,
maintains databases and prepares spreadsheets, schedules inspections and
hearings, oversees Human Services grants and contracts including
processing disbursements, payments, while monitoring reports and the
budget. The successful candidate will be responsible for performing a
variety of clerical, bookkeeping and administrative functions requiring
knowledge of division operations and application of prescribed procedure
but require independent interpretation and the exercise of initiative
and judgment. This position provides administrative support to the
Housing Inspector and Hazardous Materials Inspector, including but not
limited to: enters, tracks, and files permits, receives payments,
completes turnovers, contacts patrons for appointments and follow up
questions, and prepares correspondence. May schedule inspections or
prepare and issue permits and licenses as needed. Serves as the Board of
Health secretary, which includes attending evening meetings. This
position is the primary customer point of contact for the Division.
RECOMMENDED MINIMUM QUALIFICATIONS: Education - High school diploma or
equivalent supplemented by training or coursework in office
administration or related topics; Associate?s degree preferred.
Experience - Three years? office administration experience; or any
equivalent combination of education and experience. KNOWLEDGE, ABILITY
AND SKILLS: Knowledge. Thorough knowledge of administrative and clerical
procedures and systems such as customer service, paper and electronic
filing, use of office software. Gains through on-the-job learning,
thorough knowledge of the activities and procedures of assigned office
And Board/committee/commission And How They Relate To Other Town
offices; Working knowledge of bookkeeping. Ability. Ability to
communicate effectively both orally and in writing. Ability to maintain
accurate and detailed records. Ability to work effectively under time
constraints to meet deadlines. Ability to develop effective working
relationships with colleagues and the general public. Ability to
organize and prioritize work. Ability to work well independently.
Ability and willingness to learn how to use new computer applications.
Skill. Requires strong communication, customer service and writing
skills; skill in the use of office software; and keyboarding and
bookkeeping skills.
Health Division team. Working under the general supervision of the
Director of Health, the Division Assistant will perform the
administrative and clerical work required to support the operations of
the Health Division. Responsibilities include responding to inquiries
from and provides regulatory assistance to the public and Town
personnel, receives fees, composes correspondence/documentation/minutes,
maintains databases and prepares spreadsheets, schedules inspections and
hearings, oversees Human Services grants and contracts including
processing disbursements, payments, while monitoring reports and the
budget. The successful candidate will be responsible for performing a
variety of clerical, bookkeeping and administrative functions requiring
knowledge of division operations and application of prescribed procedure
but require independent interpretation and the exercise of initiative
and judgment. This position provides administrative support to the
Housing Inspector and Hazardous Materials Inspector, including but not
limited to: enters, tracks, and files permits, receives payments,
completes turnovers, contacts patrons for appointments and follow up
questions, and prepares correspondence. May schedule inspections or
prepare and issue permits and licenses as needed. Serves as the Board of
Health secretary, which includes attending evening meetings. This
position is the primary customer point of contact for the Division.
RECOMMENDED MINIMUM QUALIFICATIONS: Education - High school diploma or
equivalent supplemented by training or coursework in office
administration or related topics; Associate?s degree preferred.
Experience - Three years? office administration experience; or any
equivalent combination of education and experience. KNOWLEDGE, ABILITY
AND SKILLS: Knowledge. Thorough knowledge of administrative and clerical
procedures and systems such as customer service, paper and electronic
filing, use of office software. Gains through on-the-job learning,
thorough knowledge of the activities and procedures of assigned office
And Board/committee/commission And How They Relate To Other Town
offices; Working knowledge of bookkeeping. Ability. Ability to
communicate effectively both orally and in writing. Ability to maintain
accurate and detailed records. Ability to work effectively under time
constraints to meet deadlines. Ability to develop effective working
relationships with colleagues and the general public. Ability to
organize and prioritize work. Ability to work well independently.
Ability and willingness to learn how to use new computer applications.
Skill. Requires strong communication, customer service and writing
skills; skill in the use of office software; and keyboarding and
bookkeeping skills.