What are the responsibilities and job description for the Executive Assistant - Selectman's Office position at Town of Woodbridge?
Overview
Join a dynamic government office as an Executive Assistant dedicated to supporting the Selectman's Office. This vital role offers an exciting opportunity to be the backbone of administrative operations, ensuring seamless communication, efficient project coordination, and exceptional service to the community. If you thrive in a fast-paced environment, possess excellent organizational skills, and are passionate about public service, this position is your chance to make a meaningful impact while advancing your career.
Duties and Responsibilities
- Maintain the First Selectman’s calendar, schedules, appointments, and meeting coordination
- Coordinate meetings, appointments, and operational schedules with departments, officials, consultants, and residents
- Maintain office files, records, and correspondence
- Draft, prepare, process, and distribute correspondence, memoranda, notices, and other documents
- Prepare citations, proclamations, ceremonial documents, recognitions, official correspondence, and other special projects or materials on behalf of the First Selectman and Board of Selectmen
- Answer phones, respond to inquiries, and assist residents, visitors, boards, commissions, and staff
- Assist with research projects, follow-up assignments, and special projects as assigned
- Support day-to-day operational continuity within the Selectman’s Office
- Serve as liaison for the Neighborhood Assistance Act
- Organize all special town meetings and the Annual Town Meeting
- Support resident inquiries, concerns, and requests for assistance
- Assist the Administrative Officer and First Selectman with special projects as necessary
- Ability to work independently
- Ability to work with other team members
- Act as the official Clerk of the Board of Selectmen as listed below:
-Prepare agendas and supporting documentation
-Compile, organize, and distribute meeting packets and supplemental materials
-Coordinate agenda items and supporting documentation with departments, presenters,
consultants, and legal counsel
-Attend and clerk Board of Selectmen meetings and assigned subcommittee meetings
-Prepare accurate meeting minutes and follow-up documentation
-Process legal notices, meeting postings, public hearing notices, and related filings
-Coordinate meeting logistics, room scheduling, hybrid/WebEx setup, and related operational support
-Maintain Board-related records, files, and documentation
-Provide support and coordination for Board of Selectmen subcommittees and related committees
Qualifications:
- Good working knowledge of office operations and procedures
- Prior executive assistant, executive support or administrative experience preferred
- Experience supporting meetings, Boards, Commissions, or public-facing office operations preferred
- Strong Microsoft Office skills (Word, Excel, Outlook) and experience with Adobe or other PDF management software required. Knowledge of PowerPoint or other digital media tools like Canva is a plus.
- Ability to follow oral and written instructions
- Ability to work effectively with officials, employees, and the general public
- Proficient in communicating across different platforms, email, teams, phone, and in-person
- Excellent writing skills necessary
- Familiarity with the Town of Woodbridge is preferred
Salary is $65,922 and includes an excellent benefits package. Send letter of application, resume, and 3 professional references to Anthony F. Genovese, Administrative Officer/Director of Finance, 11 Meetinghouse Lane, Woodbridge, CT 06525 or electronically to agenovese@woodbridgect.gov.
Application Deadline: 4:00pm on June 22, 2026
Town of Woodbridge is an Equal Opportunity Employer
Pay: $65,922.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $65,922