What are the responsibilities and job description for the Town Clerk position at Town of Wiscasset, ME?
Job Summary
The Town Clerk performs responsible and varied work in the maintenance of official Town records; the recording of instruments, documents, and vital statistics, the issuance of licenses, the supervision of elections; the collection of tax monies; and responsibility of town monies. The Town Clerk serves as the Registrar of Voters, Agent for Motor Vehicles and Inland Fisheries and Wildlife.
Duties
- Develops departmental policies and practices in conformance with the Town ordinances, state and federal laws.
- Serves as Registrar of voters and vital statistics; issues and maintains record of various licenses, permits and certificates required by law, submits reports to state and other authorities as required. Is responsible for the maintenance, disposition, and preservation of municipal archival records and materials.
- Registers and collects excise tax of motor vehicles, ATVs, snowmobiles, and boats
- Issues various licenses, including marriage, dog, hunting, fishing, etc. and prepares State required forms.
- Issues Victualer, Lodging House, Innkeeper, and Mobile Food Truck licenses.
- Maintains online vehicle registrations, and real estate tax payments
- Runs and oversees Elections
- Administers Oaths of Office and provides notary and Dedimus Justice services
- Serves as the custodian for all official town records by filing, recording, maintaining, and overseeing proper destruction of public documents
- Prepares various reports for the Town and the State, including the Annual Town Report
- Must get along with others in a professional manner
- Maintains regular, predictable, and reliable attendance
- Maintains excellent communication and fosters a collaborative working environment with all departments as well as with the public
- Places an emphasis on safety, efficiency, quality and productivity
- Follows all Town and Department policies
- Performs other related work as required
Requirements
- Experience and Education/Training:
· High school diploma or equivalent; Associate degree from an accredited two or four-year institution is preferred
· Three (3) years’ experience in municipal government including records management; or any equivalent combination of education and experience
Licenses/Certifications:
· Valid State of Maine Certification, or ability to obtain certification within a reasonable period of time
· Maintain valid Driver’s License
· Notary
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
Work Location: In person