Assistant Town Clerk/Town Hall Aid

The Town of Voluntown is accepting applications for the position of Assistant Town Clerk & Town Hall Assistant. This position will consist of Assistant Town Clerk responsibilities and general assistance to the Assessor’s Office and other Town Hall offices. Applications may be submitted through our website at voluntown.gov.

SUMMARY OF POSITION:

Assistant Town Clerk

The purposes of this position are to provide clerical and administrative assistance for the Town Clerk’s functions, including, but not limited to, vital statistics, land record, permits, licenses and election related processes and documents. Responsible for dealing with the public and responding to telephone inquiries.

Assistant to Assessor

The purpose of this position is to assist the Assessor, consistent with policies and procedures and applicable laws and statutory responsibilities. The work involves data entry, maintaining and filing property and motor vehicle records, responding to the public and dealing with mail. Help prepare the grand list in accordance with State Statutes with the Assessors direct supervision.

Minimum Required Qualifications:

The qualifications required would generally be acquired with a High School degree or diploma and 2-3 years of administrative, customer service experience in a similar type of environment; or any equivalent combination of education, experience, and training.

Notary Public certification preferred or obtained within 6 months of hire date.

Town Clerk Certifications within 4-5 years from date of hire preferred.

Knowledge/Skills/Abilities

• Knowledge of or ability to learn State laws and Town provisions and ordinances relating to the duties and responsibilities of the Assistant Town Clerk, including elections, land records, vital statistics, and licensing. Working knowledge of Connecticut General Statues;
• Knowledge of or ability to learn municipal land records and Local, State and National election laws, practices, and procedures; knowledge of practices, techniques and technology utilized in public records management;
• Ability to perform department operations to meet established statutory deadlines and deal with diverse laws, regulations, and details;
• Skills in using standard and specialized office equipment and computer systems (Town Clerk land records, Assessor motor vehicle and land records, building permit system, Microsoft word and excel and outlook);
• Ability to deal effectively with the public, handle customer service, and facilitate dispute resolution; high level of customer service skills;
• Solid verbal and written communication skills; ability to produce or assist with regulatory, election, and financial reports;
• Ability to cooperate with other Town departments, Committees, Boards, and State departments and agencies to perform Assistant Town Clerk and Assistant to Assessor duties;
• Ability to proofread document with accuracy and read legal documents;
• Ability to maintain effective working relationships with staff and public.

AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Ability to Relocate:

• Voluntown, CT 06384: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20