Building Manager

ABOUT THE POSITION

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

• Plans, organizes, assigns, supervises, and reviews the work of assigned staff in the Community Development Department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Provides information and assistance at the front counter, on the phone, and through e-mail by answering questions and providing information regarding community development, building, and permit issuance processes, fees, and procedures; provides information regarding applicable local, state, and federal regulations and building codes, ordinances, standards, and guidelines.
• Develops requests for proposals for professional services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with Town specifications and service quality; reviews, approves, and ensures work is completed on time and in conformance with budgets, schedules, and scope of work.
• Assists in coordination of major projects and activities with other Town departments, local jurisdictions and agencies, and regional, state, and federal agencies.
• Supervises and assists with difficult permit center and office operations, plan review, and building inspection and enforcement issues; researches issues, evaluates alternatives, and makes recommendations; meets with property owners, developers, and/or contractors to explain Town requirements, policies, and procedures; provides clarification and responds to questions.
• Collaborates and confers with property owners, developers, architects, engineers, contractors, the general public, and Town staff in acquiring information and coordinating assigned programs; provides information regarding assigned programs and functions; facilitates community participation through a continual dialogue with residents on major projects.
• Directs the establishment and maintenance of working and official division files.
• Represents the divisions in meetings with the public, private land developers, and outside agencies; negotiates and resolves significant and controversial issues; interprets, explains, and applies applicable laws, rules, and regulations.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Performs related duties as assigned.

TYPICAL QUALIFICATIONS

• Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned area of responsibility.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
• Principles and practices of contract development and administration.
• Operations, services, and activities of municipal permit center and office support, plan review, and building inspection and enforcement programs.
• Principles and practices of construction management and/or project management.
• Practices of researching complex issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff and technical reports.
• Techniques for effectively representing the Town in contacts with governmental agencies, community groups, and various business, professional, regulatory, and legislative organizations.
• Principles and procedures of record keeping.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Participate in developing, standardizing, and implementing goals, objectives, practices, policies, procedures, and work standards.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of department goals.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Read, understand, examine, and interpret plans, specifications, and related construction documents, maps, and related technical documents.
• Understand, interpret, apply, and ensure compliance all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and Town in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Apply and uphold the Town-wide and departmental goals and the Town Employee values of Integrity, Teamwork, Accountability, Commitment, and Excellence.
• Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial, ethnic, religious, and cultural backgrounds, diverse abilities, gender, gender identity and expression, and sexual orientation of Town staff and community served.

PHYSICAL DEMANDS & WORKING CONDITIONS

• Mobility to work in a standard office setting and use standard office equipment, including a computer;

• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

• Employees primarily work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

TOWN OF TRUCKEE MID MANAGERS ASSOCIATION BENEFITS

Vacation Leave Accrual:

• 0-4 Years of Service – 10 days
• 5-11 Years of Service – 15 days
• After 12 years of service – 20 days
• 240 hour cap

Sick Leave Accrual:

• 8 hours per month, 1,000 hour cap

Paid Holidays (complete list following):

• 13 paid holidays, plus 8 hours of floating holiday and 8 hours of alternative schedule offset hours to be used as vacation hours

Administrative Leave:

• 80 hours of paid Administrative Leave each fiscal year

Retirement Plan:

• CalPERS (formula based on CalPERS membership date)
• 2.0% @ 62 Miscellaneous Employees
• 2.5% @ 55 for "Classic" PERS members w/o break in service of 6 months or more

Health Insurance: CalPERS Health Insurance

• Various plans offered
• Employee contribution varies by plan choice

Dental & Vision Insurance:

• Employee contribution varies by plan choice

Group Life Insurance:

• $50,000 Term Life/AD&D insurance policy, Town paid

Short & Long Term Disability:

• Employee paid premium – Provides weekly benefit for non-work related illness/injury

Voluntary Life Insurance (Optional):

• Employee pays premium based on selected coverage

Supplemental Benefit Plans (Optional):

• AFLAC - Employee pays premium based on enrollment from a supplemental benefit plan selection

Flexible Spending Accounts (Optional):

• Medical and Dependent Care plans available

457 Plan (Optional):

• Nationwide Retirement Solutions or CalPERS 457 Plan
  • Town matches up to $2,000/year into 457 Plan

Retirement Health Savings Account:

• 2% of base pay contributed to an RHS account by the Town

Bilingual Stipend of $150/month for qualified employees

Education Reimbursement (up to $3,000/year)

Boot Allowance ($400/ every other year for eligible employees)

Additional Benefits per MOU (Lieutenants Only):

POST Pay for Supervisory (5.0%) or Management (10%) Certificates

Uniforms, uniform cleaning, and safety equipment

Uniform allowance ($500/year after completing 1st year)

PORAC Legal Defense Fund Coverage and Membership paid by Town

PORAC Long/Short Term Disability coverage

Complete List of Town Paid Holidays

New Years Day – January 1

Marin Luther King Jr. Day – 3rd Monday in January

Presidents Day – 3rd Monday in February

Memorial Day – Last Monday in May

Juneteenth – June 19

Independence Day – July 4th

Labor Day – 1st Monday in September

Indigenous People’s Day – 2nd Monday in October

Veteran’s Day – November 11th

Thanksgiving – 4th Thursday and Friday in November

Christmas – December 24th and 25th