Accounting Technician II

Department: Finance Department

Reports to: Finance Director

FLSA: Non-Exempt

Grade: 35

SUMMARY: Under the general supervision of the Finance Director, this position is responsible for a variety of accounting and bookkeeping tasks including accounts payable, receivable, billing and payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES:Payroll

• Lead payroll process for timely submission
• Review timesheets for accuracy; communicate with managers regarding errors or updates
• Verify salary and deduction changes; confirm accuracy of all payroll details
• Maintain knowledge of and adhere to payroll laws and policies
• Liaison with payroll provider to troubleshoot issues
• Answer staff payroll questions
  
  

Billing

• Adjust, establish, input, and maintain billing customer data
• Prepare, review and verify bills by using billing software
• Coordinate, schedule, and troubleshoot water meter reading with the Water/Wastewater Division
• Pursue collection of delinquent accounts
  
  

Accounts Payable (AP)

• Review, input, process, and verify AP invoices
• Issue payments to vendors; set up new vendors and maintain records vendor information
• Maintain databases of contractor required documentation
• Maintain bookkeeping and accounting control records; maintain electronic AP filing system
• Perform bookkeeping/cashiering/purchasing functions in the preparation, classification, coding, recording, and/or processing a variety of accounting documents
  
  

Accounts Receivable (AR)

• Enter deposits and verify cash balances
• Perform regular account maintenance including filing frequency, reconciliation, account closures, amendments, and assigning manual tax forms
• Collaborate with external sales tax auditors
• Pursue collection of delinquent accounts; stay current with payment plans
  
  

Cash Receipting

• Research and verify general ledger revenue accounts; confirm correct accounting codes with other departments
• Perform general cashiering duties for all monies, including verification and cash balancing
• Process daily deposit and reconcile daily cash receipting
  
  

Administrative Support

• Assist the public, explain billing procedures, sales tax procedures, and field complaints
• Prepare various monthly, bimonthly, annual reports
• Scan documents and relevant information to electronic files
• Provide back up for basic accounting tasks
• Assist staff with payment history research
• Welcome and direct public to appropriate departments at Town Hall
• Receive deliveries; pick up, sort, and distribute incoming finance mail; maintain and order office supplies
• Other tasks and special projects as assigned
  
  

Safety

• Work safely to prevent accidents
• Inform supervisor of unsafe working conditions
  
  

MINIMUM QUALIFICATIONS (Education/Experience/Licenses/Certifications):

High school diploma or equivalent; with one (1) to two (2) years relevant experience in data entry, billing, accounting and administrative work required.

Knowledge, Skills, And Abilities Required

Knowledge of: bookkeeping, billing, internal controls, and auditing standards; governmental accounting principles and practices; tax preparation and compliance; familiarity with accounting software; modern office practices and procedures, Microsoft Word and Excel.

Skill in: performing arithmetic computations accurately; organizational skills and attention to detail; use of computers and various software programs; adaptability to changing technologies; oral and written communication; ability to read, interpret and apply established internal rules, procedures, and policies; tracking, collecting, analyzing, and reconciling accounting data; working cooperatively and effectively with the public, employees, and Town departments; maintaining detailed and accurate financial records.

Environmental Factors

Work is performed primarily in a standard office environment and in and around the Town’s buildings and facilities.

Physical Factors

While performing the duties of this job, the employee is often required to sit for extended periods of time; may occasionally be required to lift and/or move items weighing up to 20 pounds.