What are the responsibilities and job description for the Court Clerk position at Town Of Schererville?
GENERAL PURPOSE
Perform a variety of routine and complex clerical, secretarial and administrative work for the Town Court; provide clerical support to the Court Reporter, Chief Bailiff, and Judge. Assist in administrative paperwork for pleas, continuances and legal orders, answering phones, and processing tickets. Ability to work professionally with the public.
SUPERVISION RECEIVED
Work under the supervision of the Court Reporter, Court Coordinator, Chief Bailiff and the Judge.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Perform routine clerical and administrative work in answering phones, checking voicemail and returning calls for information, receiving the public, maintain filing systems and data processing with E-filing and Emails, downloading tickets and e-payments for the Court that need to be processed.
Answer incoming calls concerning tickets, court dates, pleas, fees, driving records, continued court dates, warrants, and any problems or help with the BMV.
Operate office machines such as copier, scanner, book binder, personal computer, calculator, etc. Knowledge of Microsoft Word, Outlook, Microsoft Excel, Adobe Acrobat, E-filing and Incite.
Process any E-Files for the Com1 that are continuances, pleas, deferrals, evidence, bond assignments, orders, etc.
Prepare new charges to be added to the Town Court system, process any warrants or served warrants.
Work with the BMV Headquarters in Indianapolis and Help Desk at Odyssey about any problems concerning drivers' records, suspensions, deletions, codes.
Assist the Schererville Police Department with any questions they have regarding warrants, defendant's information, recalls, tickets, court dates, etc.
Working with IT on any problems with computers or technology need for the Court.
Work with Public Works on any problems within the Courtroom-- the court bathrooms, court doors, roof, or animal problems, etc.
NON-ESSENTIAL DUTIES
Receive, Stamp and process any incoming paperwork for the Court, and any outgoing letters to defendants.
Respond to any appropriate Request for Information calls or paperwork. Maintain files, create files, and archive files.
Attend staff meetings once a month.
Perform any other tasks requested by the Judge, Chief Bailiff, Court Reporter, BMV, and Lake County.
PERIPHERAL DUTIES
Work with Town Hall on anything needed from the Court.
Work with Lake County Jail, Prosecutor's Office, Lake County Judge's Division, Lake Cunty Clerks.
Education and Experience:
(A) Graduation from a high school or GED equivalent.
(B) Minimum of one (1) year office experience.
(C) Working knowledge of computers and electronic data processing; working knowledge of modem office practices and procedures.
(D) Skill in operation of listed tools and equipment.
(E) Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.
Phone; personal computer including word processing software and spreadsheets; copy machine; fax machine, E-filing and Incite.
PHYSICAL DEMAND
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perfo1m the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The position requires the ability to walk; the ability to use hands to finger, handle, or feel objects, tools, or controls; and the ability to reach with hands and arms.
The position requires the ability to occasionally lift and/or move up to 10 to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisors.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needs of the employer and requirements of the job change.
Pay: From $17.41 per hour
Expected hours: 20.0 – 26.0 per week
Benefits:
- Paid time off
Work Location: In person