Utility clerk/ Administrative assistant

Job Overview

We are seeking a proactive and detail-oriented Utility Clerk/Administrative Assistant to join our team! This dynamic role combines essential administrative functions with utility clerical responsibilities, supporting the smooth operation of our organization. You will be instrumental in managing financial records, processing transactions, and providing exceptional administrative support to ensure operational efficiency. If you thrive in a fast-paced environment and possess strong accounting and organizational skills, this opportunity is perfect for you! This paid position offers a chance to develop your expertise in financial systems, bookkeeping, and administrative procedures while contributing to a vital community service.

Duties

• Manage utility billing processes, including data entry, account reconciliation, and payment processing
• Prepare journal entries, perform bank reconciliations, and maintain the general ledger to support accurate financial reporting
• Maintain organized spreadsheets for budgeting, account analysis, and financial report writing to facilitate transparent financial management
• Conduct account reconciliation activities including balance sheet reconciliation and account analysis to ensure data accuracy
• Provide administrative support such as data entry (including 10-key typing), filing, answering phones, scheduling appointments, and assisting with correspondenceExperience
• Prior experience in bookkeeping or accounting systems such as QuickBooks, QuickBooks Online, Xero, Sage or similar financial software is highly preferred
• Demonstrated knowledge of accounting principles including double entry bookkeeping, debits & credits, journal entries, and general ledger reconciliation
• Experience working with governmental accounting or non-profit accounting is a plus but not required
• Strong understanding of financial concepts such as account reconciliation, budget management, and financial report writing
• Proven ability to handle accounts payable/receivable processes efficiently while maintaining accuracy and attention to detail
• Familiarity with payroll processing procedures and tax compliance requirements is advantageous
• Excellent organizational skills with the ability to multitask effectively in a busy environment

Join us in making a difference through dedicated service combined with strong financial acumen! We’re committed to fostering an inclusive environment where your skills grow alongside your career. This role offers valuable experience in both administrative operations and financial management—an ideal stepping stone for those passionate about public service and accounting excellence.

Pay: $20.00 - $24.00 per hour

Expected hours: 25.0 per week

Work Location: In person

Salary : $20 - $24