Executive Assistant to the Town Administrator and Select Board

The Executive Assistant coordinates the Town’s official executive business functions, including administrative support, record keeping, and any official business of the Town under the direction of the Town Administrator and Select Board.

POSITION DUTIES

• Responsible for the daily operation of the Town Administrator and Select Board’s office;
• Exercises independent judgment and performs a wide variety of administrative services; screens visitors and phone calls; drafts correspondence, routes calls or answers questions and handles general problems such as complaints or requests for information as appropriate; reviews or coordinates mail and documents for signature;
• Provides administrative support to the Select Board by completing requested tasks and preparing materials for meetings;
• Reviews and processes applications for and renewal of variety of licenses approved by the Select Board, including but not limited to liquor licenses, new and used vehicle licenses, and entertainment licenses;
• Serves as Parking Clerk: mails parking violations to county, receives payments and appeals, and holds appeal hearings;
• Support budgeting, tracking expenses, processing invoices/reimbursements, and preparing payroll for the office;
• Participates in the production of the Annual Town Meeting Warrant, including, but not limited to collecting articles, drafting motions, securing the meeting space and legally posting warrant and meetings;
• Assists with the annual and special Town Meetings and the production of the Town Report;
• Maintains records, locates files, documents, and other information as necessary; researches and provides information on subjects as required; refers requests for specific information about technical or specialized matters to appropriate employees; coordinates with department heads;
• Oversees website posting and information;
• Contacts vendors and service providers to address maintenance issues;
• Assists Town Administrator with the procurement process;
• Issues landfill stickers and bag tags;
• Oversees time sensitive projects, legal projects, and licensing research;
• Posts Select Board meetings in accordance with the Open Meeting law, co-prepares and posts agendas, compiles materials for the Select Board’s packets;
• Assists with board and committee appointments;
• Provides guidance to the Administrative Clerk in the Select Board’s office;
• Maintains strict adherence to the confidentiality of documents and information relating to the office of the Town Administrator and Select Board.

QUALIFICATIONS

• 3-5 years of executive assistant or high-level administrative experience required; governmental or public sector experience strongly preferred. Associate’s degree preferred.
• Demonstrated experience managing confidential information and supporting executive-level leadership.
• Proficient in using Microsoft Word, Excel and Outlook and Adobe Acrobat.
• Experience using financial software such as VADAR and knowledge of invoicing, accounts payable, and expense reporting.
• Excellent written and verbal communication, including the ability to interact with high-ranking officials, employees, and the public. Must be detail-oriented.

The Town of Raynham is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $33.00 - $35.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $33 - $35