Court Clerk

Town of Parker Job Description: Magistrate Court Clerk

*TO BE CONSIDERED FOR THIS POSITION YOUR APPLICATION MUST BE SUBMITTED ON OUR WEBSITE* DO NOT APPLY THROUGH INDEED

https://www.townofparkeraz.com/o/top/page/employment

Definition: Under limited supervision, performs a variety of clerical and routine administrative functions for the Town Magistrate and Municipal Court.

Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

Tasks:

• Performs technical and specialized administrative and clerical work involving the maintenance of court records, case files, and legal documentation.
• Ensures that court calendars are accurately updated and managed.
• Prepares, processes, and tracks various legal forms, notices, and orders in a timely manner.
• Maintains office inventories and coordinates the receipt of departmental supplies and materials.
• Prepares and enters a variety of complex and routine statistical information regarding court activities and program metrics.
• Maintains comprehensive records and physical/electronic files of department proceedings.
• Receives and stocks routine inventory supplies; prepares official correspondence, receipts, and court-related documentation.
• Processes various administrative requests and ensures proper filing and retrieval protocols are followed.
• Responds to citizen inquiries/complaints.
• Inputs and retrieves a variety of fiscal and statistical information to aid department and division heads.
• Researches and reconciles truncation questions for Town staff and the public.
• Assists in the successful completion of departmental projects.
• Performs a variety of computer operations involving spreadsheets and spreadsheet analysis.
• Performs a variety of routine clerical tasks as assigned.

Knowledge, Skills, and Other Characteristics:

• Knowledge of office management and clerical/office support practices and procedures.
• Knowledge of Town operations and functions.
• Knowledge of a variety of computer software including word processing, spreadsheets, graphics, and presentations applications.
• Skill in researching, compiling, and preparing reports and related information.
• Skill in operating a variety of office equipment, including computers, calculators, telephones, copiers, and fax.
• Skill in establishing and maintaining effective working relationships with Town staff, outside agencies, and the public.
• Skill in preparing a variety of routine and complex records, reports, and correspondence using appropriate formats.
• Skill in maintaining databases, files, and records.
• Skill in maintaining confidential information.
• Skill in following oral and written instructions.
• Skill in communicating effectively, orally and in writing.
• Skill in working effectively in an environment of changing priorities, and frequent interruptions.

Education, Experience Requirements:

• High school diploma, GED, or equivalent required
• Associate degree in public administration, business, legal studies, or a related field (may be substituted for two (2) years of experience in an administrative or clerical field)
• Preference is given to those with previous Arizona Court Clerk experience

Licenses And Certificates:

A valid Arizona driver license will be required at the time of appointment and must be maintained throughout employment.

Special Requirements:

Must have the ability to pass an extensive background check.

Physical And Mental Demands:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.

Work Environment:

The employee works in an office environment where the noise level is usually quiet.

Pay: $16.14 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 457(b)
• Bereavement leave
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Vision insurance
• Wellness program

Work Location: In person

Salary : $16 - $22