What are the responsibilities and job description for the Office Specialist, Parks & Recreation, 19 hours/week position at Town of Oro Valley?
First review of applications on April 24, 2026
This position will work Mondays and Tuesdays from 8-5 and Wednesdays from 8-11. There may be some flexibility with start and end times
- Assists in and operates office equipment.
- Assists in front desk coverage.
- Coordinates contracts for office equipment and supplies.
- Answers, screens, and directs telephone calls and receives, and reads and sorts mail.
- Attends and participates in meetings and prepares and posts agendas.
- Compiles and summarizes statistical and operational data and prepares periodic and special reports.
- Composes and types correspondence.
- Coordinates, schedules, and organizes unit, program, or departmental calendars and meetings.
- Develops and maintains files and records and provides personnel copies of files requested.
- Performs special event/ribbon cutting coordinating through the development of event cost estimates, communication plans and participation.
- Prepares, copies, and distributes meeting materials and transcribes minutes.
- Processes cash and check payments and invoices, performs tasks relative to keeping financial and statistical records, and accounts and monitors monthly expenditures.
- Provides administrative assistance and support to various staff members.
- Provides confidential support to the department.
- Responds to and submits customer requests for Department information or action.
- Trains, guides and assists staff with routine support on various department specific software and document issues.
- Works cooperatively with other administrative assistants in group to provide back up support and cross training.
- Ability to communicate effectively both verbally and in written communication.
- Ability to establish and maintain effective working relationships.
- Ability to interpret and apply relevant Town, state and Federal statutes, ordinances, codes, rules and regulations, and other governing rules and regulations.
- Knowledge of event planning techniques and methods.
- Knowledge of personal computer hardware and software.
- Knowledge of research and report preparation techniques.
- Knowledge of Town and Department policies and procedures.
- Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
- Ability to follow verbal and written instructions.
- A High School diploma or GED.
- Three (3) years’ experience in office administration.
- An equivalent combination of education and experience may be considered.
- Work is performed in an indoor environment.
- Must be able to lift or move up to ten (10) pounds.
- Regular, daily attendance is an essential function for this position.