COURT CLERK TO ORCHARD PARK TOWN JUSTICE

Company Overview

The Orchard Park Town Court seeks a full-time court clerk for a position to be filled immediately. This clerk will report principally to Town Justice Michael Pastrick, and will work under the daily supervision of the court’s other full-time clerk. Prior court experience is preferred, and applications will be accepted on a rolling basis, with a deadline of Tuesday, July 27. Inquires should be made via email at OrchardParkTownCourt@nycourts.gov. The court intends to fill the position immediately.

Job Overview

Work involves administering various non-judicial activities related to the proceedings of the Town Justice Court. Clerks to the justices are supervised by the judges who preside over said courts on a part-time basis, and by the court’s other full-time clerk. Court clerks serve in a confidential capacity and are responsible for managing court operations where civil, criminal, and traffic cases are processed in a single court. This is a responsible position that requires the exercise of independent judgment in the application of prescribed procedures, in the handling administration of justice clerical tasks, and potentially in the supervision of subordinate personnel.

Duties

• Assigns work, schedules completion dates, trains and supervises subordinate staff;
• Develops work standards and spot checks for compliance with instructions and procedures;
• Responds to inquiries from other courts, government agencies, and attorneys concerning court procedures;
• Prepares court calendar and schedules cases;
• Annotates court calendars;
• Prepares orders, forms and statistical reports;
• Composes letters and responses to written inquiries for judge’s signature;
• Takes jurors’ attendance, polls jurors, swears in jurors and witnesses, and retains custody of exhibits;
• Records receipt of fines, fees, and bail money;
• Checks figures, balances cash books, deposit receipts, maintains bank account, reconciles bank statements, and prepares accounting reports;
• Maintains records of expenditures and posts expenditures by account codes;
• Reconciles expenditures with expenditure reports and financial statements;
• Accepts forms, such as notes of issue, jury demands, and parking tickets delivered by mail or in person;
• Reviews forms and instruments for accuracy and compliance with established procedures;
• Assists justices in the preparation of budget and personnel transactions and purchasing;
• Prepares requisitions and maintains stock of office supplies;
• Computes jurors’ fees and prepares travel vouchers;
• Prepares requests for Town Board approval of travel expenditures;
• Annotates docket or minute books after court appearances;
• Classifies documents to be filed in accordance with the guidelines of an established filing system;
• May perform incidental typing of record cards, docket files, envelopes and forms;
• Prepares all data entry duties for every traffic infraction, criminal, and civil matter handled by the court;
• Reports case information to the Department of Motor Vehicles, State Comptroller, the Erie County Probation Department, and Supreme and County Courts; and
• Opens and distributes all mail on a daily basis, answers all telephone calls and responds to email inquiries.
• Job duties listed above are intended to describe the general nature and level of work performed by individuals in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Employees may be required to perform other job-related duties as assigned to meet the ongoing operational needs of the organization.

Experience

• Proven clerical or administrative experience in a legal or court setting is preferred
• Familiarity with litigation processes, and legal terminology is highly desirable
• Experience with case management software, and Microsoft Office applications such as Word and Excel is essential
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Excellent written and verbal communication skills for clear documentation and effective customer interactions
• Ability to handle confidential information discreetly while maintaining accuracy in data entry and record keeping
• Previous paralegal experience will be considered an asset.

Pay: $23.50 per hour

Benefits:

• Bereavement leave
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $24