Building, Planning and Zoning Board of Appeals (BPZ) Clerk

PLEASE TAKE NOTICE: The Town Board of the Town of New Baltimore is seeking persons interested in being appointed to the position of, Building, Planning and Zoning (BPZ) Clerk.

REPORTS TO: Town Supervisor, Building Department Code Enforcement officers (BD); Planning Board (PB) and Zoning Board of Appeals (ZBA) Chairpersons.

RATE OF PAY: Full-time and salaried at a rate of $21.08/hour

HOW TO APPLY: A letter of intent for the position and a resume must be delivered by close of business, Wednesday, September 30, 2026 to:

Denise Taber, Town Supervisor

New Baltimore Town Hall,

3809 County Route 51,

Hannacroix, NY 12087

Or email to : dtaber@townofnewbaltimore.gov by close of business, September 30, 2026

QUALIFICATIONS - equivalent combinations of education and experience may be considered:

• Required: two (2) years of administrative or clerical experience; Preferred: municipal government experience.
• Required: High school diploma or GED; Preferred : Associate degree in public administration, business administration, or a related field.

ESSENTIAL DUTIES AND RESPONSIBILITIES: All qualified applicants will be considered and interviewed for the position

Administrative Support

· Process incoming correspondence and maintain official BD, PB and ZBA records and files according to records retention requirements

· Coordinate meeting schedules, public hearings, and site visits.

· Required attendance and support for evening PB and ZBA board meetings and public hearings.

· Prepare/distribute meeting agendas/resolutions, supporting documentation.

· Record, transcribe, maintain and accurate[1] meeting minutes; post on Town website; submit for inclusion in monthly Town Board Work Meeting Agenda

Application Processing

· Receive/review development applications for completeness.

· Maintain tracking systems for applications, approvals, conditions, and deadlines

· Coordinate application review with municipal departments, consultants, and agencies

· Assist applicants with procedural requirements and submission schedules.

Public Notices and Legal Compliance

· Prepare/distribute legal notices related to applications and public hearings in accordance with state and local regulations.

· Maintain proof of publication and mailing records.

· Assist in meeting Open Meetings Law (OML) and Freedom of Information Law (FOIL) requirements.

Recordkeeping and Document Management

· Maintain permanent files of applications, resolutions, maps, plans, and meeting minutes.

· Update databases and electronic records systems.

· Archive documents according to municipal retention schedules.

· Assist with preparation of annual reports and statistical information

Public and Interdepartmental Relations

· Respond to public inquiries of BD, PB and ZBA procedures, meeting schedules, and application status, while ensuring compliance with confidentiality and disclosure requirements.

· Serve as a liaison between PB, ZBA members, applicants, consultants, attorneys, engineers, and town staff.

Financial and Administrative Tasks

· Process application fees and maintain related records, as assigned.

· Prepare purchase requests, invoices, and reimbursement documentation when applicable.

· Assist with budget-related administrative functions.

Knowledge, Skills, and Abilities

· Excellent written and verbal communication skills; able to express ideas clearly and concisely

· Knowledge of office administration, record-keeping practices and equipment.

· Ability to maintain accurate records and prepare detailed reports.

· Ability to understand and follow municipal procedures and regulations.

· Strong organizational and time-management skills.

· Proficiency with Microsoft Office Suite, email systems, document management systems, and virtual meeting platforms.

· Ability to interact professionally with elected officials, board members, staff, applicants, and the public.

· Ability to interpret and explain technical problems and regulations to staff and others conducting BD, PB and ZBA projects

· Ability to conduct independent investigations, analysis, and research related to land use and zoning;

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $21