Strategic Programs Coordinator

Position Title:   Strategic Programs Coordinator

Department:     Police (Administrative) 

Report to:           Professional Services Compliance Manager 

FLSA Status:     Non-Exempt

Position Status: Full Time 

Wage:

Hiring Range:   $53,666-$55,000

Position Range:  $53,666- $67, 082

Town of Monument

The Town of Monument aspires to provide leadership that delivers municipal services responsibly, while working to inspire public confidence to achieve the vision of the future. The Town of Monument is focused on meeting the community’s needs with the utmost integrity, obligation of service, and responsibility by being held accountable and respecting the diversity and values of its constituents.

Position Summary

The Strategic Programs Coordinator supports the operational and strategic functions of the Police Department. This position provides executive and administrative support to command staff, coordinates department-wide initiatives, manages grant activities, and assists with policy development and compliance. The role also collaborates with internal and external stakeholders to advance departmental goals and supports agency communications, in partnership with the Community Relations Officer, to maintain a consistent and professional public-facing image.

This position conducts research on federal and state legislation, regulations, and local government and community activities, and performs related duties as assigned.

Benefits

• Medical, dental, and vision insurance
• Healthcare Flexible Spending Account (FSA)
• Long Term Disability Insurance
• Life and AD&D insurance
• Voluntary accident and hospitalization coverage
• Voluntary Critical Illness Coverage
• Legal Shield / ID Shield benefit
• FMLA, bereavement, jury duty leave
• ADA & PDA compliance
• Compulsory enrollment in 401(a); employer 2:1 contribution
• Voluntary enrollment in 457(b); employer 2:1 contribution
• Vacation and sick leave
• Fourteen (14) observed holidays, and one (1) additional personal day
• Employee Assistance Program (EAP)
• Public Service Student Loan Forgiveness eligible employer

Essential Duties and Responsibilities

The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required.  The organization retains the right to modify or change the duties or essential functions of the job at any time.

Executive and Administrative Support

• Provide executive-level support to the Chief of Police and command staff, including scheduling, meeting logistics, travel coordination, and executive communications
• Prepare and distribute agendas, meeting minutes, memos, reports, presentations, and other correspondence
• Maintain confidential records and assist with internal communications and documentation workflows

Strategic Project and Program Management

• Coordinate and assist in implementing special projects related to accreditation, modernization, technology, and process improvement
• Develop project plans, monitor milestones, facilitate stakeholder collaboration, and report on project status and outcomes
• Support initiatives that improve departmental performance, efficiency, or compliance

Accreditation and Policy Development

• Support accreditation and compliance activities in collaboration with the Professional Services Compliance Manager,
  including CALEA, CACP, and state-specific standards
• Maintain the department’s Policy Manual, Standard Operating Procedures (SOPs), and associated administrative protocols
• Conduct research and provide recommendations for policy revisions based on legal changes, best practices, and internal feedback

Grant Writing and Oversight

• Identify and research funding opportunities to support departmental programs, equipment, and community engagement
• Prepare and submit grant applications in coordination with the Finance Department and executive staff
• Track grant performance, ensure compliance with reporting and audit requirements, and manage associated deadlines

Crime & Data Analysis Support

• Compile and analyze crime data to identify trends, patterns, and emerging issues
• Create visual reports, maps, and dashboards to support operations, patrol deployment, community outreach, and grant applications
• Work collaboratively with Records, Patrol, Investigations, and the Professional Services Compliance Manager to validate data and contribute to departmental public safety strategies

Communications and Public-Facing Coordination

• Collaborate with the Community Relations Officer on internal and external messaging strategies
• Contribute to public reports, newsletters, executive summaries, and other community-facing communications
• Assist in developing materials that promote transparency, professionalism, and public engagement
• Perform other related duties as assigned

Knowledge, Skills, and Abilities

The essential duties listed above are representative of the knowledge, skills, and abilities required. This list is not intended to be comprehensive.

Knowledge

• Knowledge of law enforcement operations and the local, state, and federal legislative process, including key steps and influence points
• Knowledge of public agency programs, policies, and operations, and related legislative, intergovernmental affairs, community relations, and public affairs issues
• Knowledge of grant writing, budgeting, policy development, and compliance practices
• Proficiency in Microsoft 365 applications
• Knowledge of standard office equipment and administrative systems
• Awareness of methods for developing and implementing long-term departmental strategies
• Experience with public relations, law enforcement, court processes, and accreditation is preferred at a basic understanding level

Skills

• Safely operate Town of Monument vehicles in normal conditions with a valid Colorado driver’s license
• Operate radios, computers, and software applications used in performing duties
• Coordinate strategic initiatives across multiple units within the department

Abilities

• Align programs with departmental goals and community needs
• Evaluate situations, determine appropriate actions, anticipate problems, and initiate effective strategies
• Communicate clearly, verbally and in writing, with a variety of people in diverse situations, using patience, courtesy, tact, sound judgment, and discretion
• Understand, follow, and convey verbal and written instructions
• Read and interpret technical and law enforcement-related documents
• Collect, organize, and analyze information and apply results to police activities
• Organize and prioritize work to meet deadlines
• Manage multiple priorities in a dynamic, high-trust, and confidential environment

Qualifications

Education

• Three (3) years of experience in administrative, compliance, project coordination, or policy development roles
• Associate’s degree or bachelor’s degree in Public Administration, Criminal Justice, Communications, Business, or a related field is preferred

Additional Requirements

• Must be at least 21 years of age
• Valid Colorado driver’s license
• Must pass a post-offer conditional background investigation, motor vehicle record check, physical examination, and drug screen

Experience

• Two (2) years of increasingly responsible administrative or secretarial experience
• Two (2) years of law enforcement-related experience
• Familiarity with law enforcement accreditation standards (CALEA, CACP, POST, etc.)
• Experience with grant writing and grant management platforms
  • Hands-on experience contributing to accreditation activities (CALEA, CACP, POST, etc.)
  • Demonstrated participation in public relations or community engagement initiatives

Performance Measurements

• Strategic thinking and planning
• Communication
• Professionalism and discretion
• Multi-tasking and prioritization
• Collaboration
• Attention to detail and accuracy
• Commitment to public service

Physical Demands

• Finger dexterity: Frequent use of fingers and hands to handle objects and operate office equipment.
• Talking: Frequent verbal communication to convey detailed or important information clearly and accurately.
• Hearing: Ability to hear typical conversations and receive routine information.
• Repetitive motions: Frequent repetitive movements using the hands, wrists, and fingers.
• Vision: Visual acuity necessary to inspect materials, prepare documents and projects, and operate office equipment.

Drug-Free Workplace

The Town of Monument maintains a drug-free workplace. All applicants must successfully pass a drug screening prior to employment, and the use of prohibited substances, as defined by agency policy, during employment is strictly prohibited.

Physical Strength  

This position involves light to medium physically demanding work, including lifting 10–20 pounds on a regular basis and up to 25 pounds occasionally; sitting, standing, and walking for extended periods; stooping, bending, twisting, turning, pushing, pulling, kneeling, crouching, and crawling; and occasional climbing or balancing.

Work Environment

While this position generally follows a standard Monday through Friday work schedule, willingness to work other shifts, holidays, or weekends may occasionally be necessary. The work environment involves frequent communication through computer and telephone systems and may include regular interruptions. Employees are expected to maintain a neat and business-appropriate appearance as defined by Monument Police Department policies and standards.

Work may occasionally occur in confined or noisy environments.

*The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $53,666 - $67,082