Municipal Clerk

Overview

We are seeking a dedicated and highly organized Municipal Clerk to join our local government team. This vital role involves managing official records, coordinating administrative functions, and providing exceptional customer service to residents, officials, and visitors. The Municipal Clerk acts as a key liaison between the municipality and the public, ensuring smooth operations and transparent communication. Ideal candidates will bring strong office management skills, attention to detail, and a passion for serving the community with professionalism and enthusiasm.

Duties

• Maintain and update official municipal records, including minutes, ordinances, resolutions, and legal documents with accuracy and confidentiality
• Manage the front desk operations, greeting visitors and directing inquiries efficiently using multi-line phone systems
• Handle incoming calls with professional phone etiquette, providing information or redirecting as needed
• Organize and coordinate meetings for city council or other municipal boards, including calendar management and agenda preparation
• Perform data entry tasks using Microsoft Office applications and QuickBooks for bookkeeping and financial record-keeping
• Support office management activities such as filing, proofreading documents, and maintaining organized record systems
• Assist with customer service by responding to resident inquiries promptly and courteously, ensuring positive community engagement
• Manage confidential information carefully while maintaining compliance with privacy regulations
• Support clerical functions like typing correspondence, scheduling appointments, and supporting personal assistant duties when required

Qualifications

• Proven office experience with strong organizational skills in an administrative or clerical role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) , Quick books ,and computer literacy in general
• Experience with data entry, bookkeeping (preferably QuickBooks), filing systems, and document proofreading
• Excellent customer service skills with the ability to communicate effectively via phone and in person
• Ability to handle confidential information discreetly while demonstrating strong attention to detail
• Prior experience in office management or administrative support within a municipal or governmental setting is preferred
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Financial Skills including analyze data and presenting business decisions

Join us as a Municipal Clerk to play a crucial role in fostering transparency, efficiency, and community trust. Bring your organizational expertise, communication skills, and enthusiasm for public service to make a meaningful difference every day!

Work Location: In person