Property Records Assistant

Town of Lyman

11 So. Waterboro Rd

Lyman, ME 04002

The Town of Lyman is seeking a motivated, detail-oriented individual to join our municipal team as a Zoning & Property Records Assistant. This full-time position provides vital administrative support to the Code Enforcement Officer and Assessing Department by performing a variety of clerical and technical duties related to zoning, permitting, and property records management. Hours are Monday through Friday, 37 hours per week.

Our team members are amazing people, and we strive to work together building effective communication and teamwork. If you are a self-motivated, organized person looking to join a flexible team, then look no further.

Experience in related fields is a plus, but we are also willing to train the right candidate for the job.

The Town of Lyman offers excellent benefits and an environment conducive to personal growth. Our benefits package includes:

• Health Insurance - Lyman pays 100% of single health insurance premiums. Lyman also pays 70% of the difference of a single and a family plan. Lyman will pay 50% of a single plan in a buyback for Health premiums with proof of insurance.
• Dental Insurance – Lyman pays 100% of dental insurance premiums.
• Life Insurance – Lyman offers one times your annual income for basic life insurance.
• Retirement Plan- Lyman contributes to the Maine Public Employees Retirement System (MainePERS) or a 457 (b) plan on behalf of the employee.
• Paid Leave - We offer 13 paid holidays and 3 weeks for paid time off annually.
• Training –We offer Training opportunities for employees to grow and learn.

Essential Functions

The Zoning & Property Records Assistant plays a key role in facilitating accurate record-keeping, supporting permit processes, and ensuring the public receives timely and helpful information regarding zoning, land use, and property assessments. The successful candidate will assist with research inquiries from citizens and outside agencies, support coordination between departments, and assist with field inspections as needed.

Key responsibilities include:

• Responding to inquiries via phone, email, and in person related to property records, zoning, and land use.
• Assisting citizens with permit applications, site plan reviews, and exemption processes.
• Preparing meeting materials and attending Planning Board meetings.
• Maintaining records, databases, and documentation for zoning, assessing, and permit functions.
• Support annual and cyclical revaluation efforts, including compiling sales data and verifying property characteristics.
• Assist with preparing reports and documentation for the CEO and the Assessor.
• Coordinates scheduling of property inspections for Code Enforcement & Assessing.
• Assists with conducting field inspections to verify property data, including measurements, construction details, and land use.
• Promoting collaboration across municipal departments and ensuring compliance with ordinances and regulations

Qualifications

Ideal candidate qualifications include:

• High School Diploma or equivalent required.
• Associate's degree and 3–5 years of municipal experience preferred.
• Strong communication, organizational, and computer skills (Microsoft Office proficiency required).
• Experience with municipal permitting or assessing systems a plus.
• Ability to interpret ordinances, maintain confidentiality, and work both independently and as part of a team.
• Must hold a valid Maine Driver's License.

Minimum Requirements

High School Diploma, municipal, office, or related experience. Associate degree preferred; 3-5 years of municipal experience preferred; or an equivalent combination of education and experience.

This position is primarily office-based but includes occasional field work in varying weather conditions. Candidates must be comfortable with moderate physical activity, including walking, standing, and lifting up to 25 lbs.

If interested in employment, please submit an Employee Application Form including a copy of your resume with cover letter and three professional references by drop off, mail or email: -

Job Posting: November 5, 2025

Deadline to submit application: November 26, 2025

The Town of Lyman is an equal opportunity employer.

Job Type: Part-time

Pay: $ $25.00 per hour

Expected hours: 37 per week

Benefits:

• 401(k) matching
• 457(b)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $25