Administrative Assistant I

Position Overview

The Administrative Assistant I provides administrative and clerical support to ensure efficient office operations. This position performs routine tasks, assists staff and visitors, and maintains organized and accurate records. The role requires strong attention to detail, the ability to manage multiple priorities, and proficiency with Microsoft Office applications.

Starting Salary Range: $21.45 - $24.66/hour, based on experience
Status: Full-time, Non-Exempt

Benefits: Details can be found on the Town website at https://townoflaplata.org/35/Employment

ADA Statement

The Town of La Plata is committed to providing reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities. Individuals who may need accommodations in the application or hiring process are encouraged to contact the Human Resources Department (hrdept@townoflaplata.org). Reasonable accommodations will be provided in accordance with the Americans with Disabilities Act.

Essential Functions

The following duties are considered essential and are fundamental to the successful performance of this position:

• Provide general administrative support, including filing, copying, scanning, and data entry
• Prepare and edit correspondence, reports, presentations, and other documents
• Answer and route phone calls; greet and assist visitors
• Maintain and update electronic and physical records
• Schedule meetings, appointments, and conference rooms
• Process incoming and outgoing mail and packages
• Track and maintain office supplies; place orders as needed
• Assist with the preparation and organization of departmental materials
• Ensure accuracy and completeness of documents, forms, and records

Other Duties and Responsibilities

The following duties are considered secondary to the position's core functions but are necessary to support departmental objectives:

• Assist with basic budgeting or invoice processing tasks as directed
• Support staff with special projects and event coordination
• Provide backup coverage for other administrative staff as needed
• Perform other related duties as assigned

Requirements

Education & Experience

• High school diploma or equivalent
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to maintain confidentiality and handle sensitive information

Preferred candidate will have:

• Prior experience working in municipal government or a law enforcement agency
• Experience using artificial intelligence (AI) software (e.g., ChatGPT, CoPilot, Google Gemini, Meta AI, Perplexity AI, etc.)
• Familiarity with databases, case management systems, or government administrative software

Salary Description

Starting Range $21.45 - $24.66 / hour