Highway Department Clerk

Job Overview
We are seeking a dedicated and organized Highway Department Clerk to join our team! In this vital role, you will serve as the administrative backbone of the highway department, ensuring smooth operations through efficient clerical support, data management, and customer service. Your energetic approach and attention to detail will help keep our department running seamlessly, supporting road maintenance projects, record keeping, and community interactions. This position offers an exciting opportunity to contribute to local infrastructure efforts while developing valuable office management skills.

Duties

• Responsible for all Secretarial functions of the Office working directly under the Superintendent of Highways

Schedule meetings and appointments for Superintendent and Deputy

Maintains voucher records

Type and maintain contracts, easements and inventory lists

Act as liaison for Superintendent and the public via telephone and in person handling complaints, problems, and referrals in a confidential manner and follow-up

Provide information to the general public regarding all department’s operations

Prepare both routine and confidential correspondence for the Superintendent

Assist in purchase of various department items by soliciting quotes

Dispatch crews via telephone and notify proper authorities of dangerous situations during emergencies. (i.e., snow, ice, rain storms etc.)

Receive and sort mail

Update yearly purchasing and permitting documentation

Maintain weekly payroll sheet

Compile and type monthly fuel reports

Records management for all permanently retained Highway Records

Bid proposals and all bid information

Yearly preparation of budget for all departments under the Superintendent of Highways

Cemetery duties to include sympathetic dealing with bereaved persons, selling of cemetery plots and preparation of deeds

Sanitation bi yearly dumpster billing and record keeping

Maintain all spreadsheets, logs, and computer programs

Set up all bulk sanitation appointments daily

Telephone calls and messages

Operation of all office equipment, computer and machinery

Any other office functions having to do with this Department

Qualifications

• Proven office experience with strong clerical skills including filing, data entry, and document proofreading
• Proficiency in Microsoft Office Suite (Word, Excel) and computer literacy in general
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong phone etiquette skills
• High school diploma or equivalent.

Job Type: Full-time

Pay: $21.50 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $22