What are the responsibilities and job description for the Town Clerk position at Town of Gray?
Overview
The Town of Gray is a vibrant and growing community of approximately 8,700 residents in Cumberland County, Maine, encompassing 46 square miles of rural landscapes, lakes, neighborhoods, and business districts. Operating under a Council-Manager form of government, Gray is committed to providing responsive, professional municipal services while preserving the community values that make it a desirable place to live, work, and visit.
The Town is seeking a highly organized, professional, and customer-focused individual to serve as Town Clerk. As a key member of the Town’s administrative leadership team, the Town Clerk is responsible for overseeing the administration of critical municipal functions and ensuring compliance with applicable state laws and local requirements. This position requires exceptional attention to detail, sound judgment, strong organizational skills, and a commitment to providing high-quality public service to residents, businesses, elected officials, and staff.
Primary Responsibilities
- Manage the daily operations of the Town Clerk’s Office and supervise Deputy and Assistant Clerk staff.
- Serve as the Town’s official records custodian and maintain vital records, licenses, permits, and municipal archives.
- Administer local, state, and federal elections and serve as Registrar of Voters.
- Prepare and maintain Town Council agendas, meeting packets, minutes, and official records.
- Issue licenses and permits; oversee vehicle, boat, ATV, and snowmobile registrations.
- Coordinate public records requests and ensure compliance with applicable laws and regulations.
Qualifications
- High school diploma or equivalent required; college degree preferred.
- Three to five years of progressively responsible administrative, municipal government, records management, elections, or related experience; municipal clerk experience preferred.
- Supervisory experience preferred.
- Strong organizational, communication, customer service, and problem-solving skills.
- Ability to manage confidential information with professionalism and discretion.
- Proficiency with Microsoft Office Suite and the ability to learn specialized municipal and state software systems.
- Valid Maine driver’s license required.
- Maine Certified Clerk, Notary Public, and/or Dedimus Justice certifications are preferred.
This role is perfect for motivated professionals eager to make a meaningful impact on their community through diligent management of legal compliance and public service responsibilities. If you thrive in a fast-paced environment that values precision, transparency, and community engagement—this is your opportunity to shine!
The Town of Gray offers a comprehensive benefits package that includes 13 paid holidays, vacation and sick leave, group health insurance with a Health Reimbursement Arrangement (HRA), a retirement plan with employer matching contributions, and more.
Application Process
To apply, please submit a resume and completed Town of Gray employment application to hr@graymaine.org. The employment application and additional information are available at www.graymaine.org/employment.
The Town of Gray is an Equal Opportunity Employer.
Pay: $77,500.00 - $84,465.00 per year
Benefits:
- 457(b)
- Health insurance
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 3 years (Required)
License/Certification:
- Maine driver's license (Required)
Work Location: In person
Salary : $77,500 - $84,465