What are the responsibilities and job description for the Town Clerk position at Town of Gray?
Overview
We are seeking a highly organized, professional, and customer-focused individual to fill the role of Town Clerk. This position is a key member of the Town’s administrative leadership team and is responsible for managing the daily operations of the Clerk’s Office while ensuring compliance with state laws and municipal requirements. Responsibilities include maintaining official municipal records, administering elections, serving as Registrar of Voters, issuing licenses and permits, overseeing General Assistance, and supporting the Town Council and Town Manager through records management and meeting administration. The Town Clerk serves as the official custodian of Town records and provides leadership and supervision to Clerk’s Office staff while delivering exceptional customer service to residents, businesses, and visitors.
Responsibilities
- Manage the daily operations of the Town Clerk’s Office and supervise Deputy and Assistant Clerk staff.
- Serve as the Town’s official records custodian and maintain vital records, licenses, permits, and municipal archives.
- Administer local, state, and federal elections and serve as Registrar of Voters.
- Prepare and maintain Town Council agendas, meeting packets, minutes, and official records.
- Issue licenses and permits; oversee vehicle, boat, ATV, and snowmobile registrations.
- Coordinate public records requests and ensure compliance with applicable laws and regulations.
Qualifications
- High school diploma or equivalent required; college degree preferred.
- Three to five years of progressively responsible administrative, municipal government, records management, elections, or related experience; municipal clerk experience preferred.
- Supervisory experience preferred.
- Strong organizational, communication, customer service, and problem-solving skills.
- Ability to manage confidential information with professionalism and discretion.
- Proficiency with Microsoft Office Suite and the ability to learn specialized municipal and state software systems.
- Valid Maine driver's license required.
- Maine Certified Clerk, Notary Public, and/or Dedimus Justice certifications are preferred.
This role is perfect for motivated professionals eager to make a meaningful impact on their community through diligent management of legal compliance and public service responsibilities. If you thrive in a fast-paced environment that values precision, transparency, and community engagement—this is your opportunity to shine!
The Town of Gray offers a comprehensive benefits package that includes 13 paid holidays, vacation and sick leave, group health insurance with a Health Reimbursement Arrangement (HRA), a retirement plan with employer matching contributions, and more.
Application Process
To apply, please submit a resume and completed Town of Gray employment application to hr@graymaine.org. The employment application and additional information are available at www.graymaine.org/employment.
The Town of Gray is an Equal Opportunity Employer.
Pay: $77,500.00 - $84,465.00 per year
Benefits:
- 457(b)
- Health insurance
- Paid time off
Work Location: In person
Salary : $77,500 - $84,465