Administrative Assistant

The Town of Gorham is a thriving community and one of the fastest growing towns in Maine with a population of approximately 18,000. With a flourishing urban village, steady industrial and commercial expansion, plentiful recreation opportunities, a college campus, and Greater Portland METRO public transit service, the Town of Gorham is a vibrant place to live, work, and do business.

We are currently seeking qualified applicants for the position of Administrative Assistant. This fulltime (37.5 hour) position is responsible for providing skilled administrative and clerical support to the Baxter Memorial Library under the general direction of the Library Director. Work involves considerable contact with the public, Trustees, Friends of Baxter Memorial Library board members, volunteers, and Town staff. The position assists in the daily operations of the library, including office management, financial recordkeeping, and customer service. Independent judgment and discretion are required to manage tasks, maintain confidentiality, and handle sensitive information in accordance with Town and Library policies.

The successful candidate will possess the following qualities: considerable knowledge of modern office management practices, procedures, and equipment; strong working knowledge of Microsoft 365, including Word, Excel, and Outlook; experience with Munis, Canva, and social media platforms. Familiarity with library systems such as Sierra, Minerva, and CloudLibrary preferred. Strong organizational and recordkeeping skills with attention to detail; ability to maintain confidentiality and handle sensitive information appropriately. Excellent interpersonal and communication skills, both oral and written. Ability to deliver exceptional customer service to patrons, volunteers, and staff. Ability to prioritize work, meet deadlines, and handle multiple tasks with minimal supervision. Ability to interpret and apply Town and Library policies, rules, and regulations. Ability to establish and maintain effective working relationships with co-workers, volunteers, Library Trustees, Friends board members, and the general public. Flexibility and willingness to learn and adapt to new technologies and procedures. Ability to consistently work the established schedule, with the flexibility to work evening or weekend hours as needed. Self-motivated with solid organizational skills and attention to detail. Ability to work cooperatively as a team and willingness to cross-train with other staff members. Ability to successfully complete and any necessary training, and ability to perform all essential functions of the position.

MINIMUM REQUIREMENTS: Associate's Degree and practical administrative office support experience, or an equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities. Prior experience in municipal or library settings preferred.

COMPENSATION & BENEFITS: The Town of Gorham offers a comprehensive package of pay, benefits, and paid time off to eligible employees. The Town currently pays 90% of the premium cost for all health insurance coverage levels and provides a generous Health Reimbursement Arrangement (HRA) to help cover the cost of out-of-pocket medical expenses, such as deductible and coinsurance. Individuals covered by an alternative health plan are eligible for an annual medical buyout in lieu of coverage (currently $2,711 - $6,082 based on coverage eligibility). In addition to a choice between two excellent health insurance plans and paid vacation, sick leave, and 13 paid holidays per year, employees have access to dental, vision, medical and dependent care Flexible Spending Accounts, life insurance, short-term disability, IRAs, tuition reimbursement, and more. Salary range for Grade 2 positions begins at $22.13/hour; however, actual wage will depend on experience, qualifications, and budget availability.

HOW TO APPLY: Qualified candidates may submit an employment application to the Human Resources Department in-person or via email to Please be sure to additionally attach a Cover Letter and Resume to your submission.

Please email or call if you need assistance or have any questions about the application process.

DEADLINE TO APPLY: Applications will be reviewed as they are received and position will remain open until filled.

~The Town of Gorham is an Equal Opportunity Employer~

Job Type: Full-time

Pay: $ $26.42 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $22 - $26