Administrative Assistant I-Uniformed Services

Under limited supervision, provides advanced administrative, operational, and analytical support to the Police Department’s Uniformed Services Division. This position plays a critical role in patrol operations by supporting scheduling, payroll and overtime coordination, data analysis and reporting, contract administration, records management, and coordination with internal and external stakeholders.

• Provides administrative and operational support to the Uniformed Services Division, including correspondence, reports, agenda items, meeting coordination, and preparation of minutes; serves as a primary administrative point of contact for the Uniformed Services Division.
• Maintains patrol schedules using CrewSense and Time Clock, including daily staffing, overtime assignments, special events, off-duty work, and semiannual shift bid processes.
• Coordinates personnel changes such as promotions, transfers, and reassignments by updating schedules, evaluations, distribution lists, and organizational records; serves as liaison with Information Technology for patrol personnel moves and system access.
• Tracks, proofs, and maintains confidential personnel, evaluation, and disciplinary records.
• Utilizes law enforcement systems to analyze and prepare operational, staffing, and productivity reports, including quarterly, ad hoc, and District Attorney disposition reports.
• Administers contracted overtime agreements and supports billing, accounts payable, and other financial documentation related to patrol operations.
• Provides customer service to the public and communicates with victims of non-violent incidents regarding follow-up procedures and investigative processes.
• Works independently with minimal supervision, exercising sound judgment, discretion, and confidentiality while prioritizing workload and escalating complex or sensitive issues to command staff as appropriate.
• Performs other related duties as assigned.
• Adheres to the personnel, safety, and department policies and procedures.
• Assists other coworkers as needed.
• Performs other duties as assigned.

Minimum Qualifications

• High School Diploma or GED required.
• Minimum of three years of general office experience required.

• Criminal history training and certification required within six months of hire.
• Notary Public certification required or ability to obtain within six months of hire.

 
Physical Abilities
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.* 

• Must be able to type, see, read, talk, hear, and write to perform essential duties.
• Must be able to lift boxed documents up to 52 pounds with a dolly.

* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Desired Qualifications

• Prior local government and law enforcement administrative experience strongly preferred

 
Knowledge/ Skills / Abilities

• Knowledge of police administrative operations, scheduling, and records management.

• Knowledge of office practices and procedures, including records management and administrative workflows.
• Knowledge of budget tracking, payroll support, and financial documentation processes.
• Skilled in communication, both oral and written, including spelling, grammar, punctuation, and sentence structure.
• Skilled in typing, data entry, and computer operations with speed and accuracy.
• Skilled in using law enforcement systems and office software including Microsoft Office.
• Skilled in preparing and reviewing documents, agendas, minutes, and correspondence.
• Ability to understand and carry out oral and written directives, prioritize multiple tasks, maintain professionalism under pressure, and meet deadlines effectively.
• Ability to maintain confidentiality of sensitive information and work cooperatively with coworkers, supervisors, vendors, and citizens.

• Ability to maintain confidentiality and comply with CJIS, HIPAA, and departmental security requirements.