Health Department Administrative Assistant (PART-TIME)

Job Summary: This class is accountable for performing wide variety of general clerical, administrative, and/or account keeping functions including basic processing, reception, filing, record keeping, bookkeeping, data entry, and typing with speed and accuracy. Supervision Received: Works under the general direction of the Nursing Supervisor - Assistant Director of Health. Examples of Essential Duties: Answers phone, transfers calls, and takes messages.

receives and directs visitors. Assists in or maintains inventory and orders supplies. Assists with payroll and purchase order processing.

Assists with staff attendance, schedules and payroll processing. Compiles information from standard sources and prepares reports. Copies and collates materials.

Creates and maintains documents, spreadsheets, records and applications. Enters and retrieves data on personal computers and computer terminals. Handles routine requests for information or assistance over the telephone or in person.

Maintains and organizes confidential health and administrative records in compliance with privacy regulations. Maintains logs, sets up and maintains records and files according to established procedures (e.g., Alpha, numeric or chronological order). Maintains, updates, and generates departmental records, reports and statistics

Performs a variety of basic and repetitive processing tasks, e.g., sorts, numbers, codes and files materials, reviews materials for accuracy and completeness (ensures categorical information completed as required). Performs general office support duties including copying, processing mail, answering and routing telephone calls, filing (both electronic and paper), record and account keeping, data entry, word processing. Produces accurate and timely data entry using computer software programs and data bases including Microsoft Office/Google Suites

Provide customer service and information to public Provides professional and courteous customer service in person, by phone, and via email. Schedules appointments, manages calendars, and coordinates logistics for meetings, trainings, and events. Supports billing, purchasing, and budget tracking process as directed.

Updates and maintains departmental lists, services, contacts, etc. Updates and maintains online School Health Manual. Performs related duties as required.

Knowledge, Skills and Abilities: Knowledge of general record keeping and bookkeeping principles and practices. Knowledge of grammar, spelling, punctuation. Knowledge of modern office practices, procedures, equipment, and standard clerical techniques.

Basic skills in performing arithmetic computations. Listening skills. Proficiency in basic office equipment and computer software including Microsoft Office and Google Suites.

Interpersonal skills. Ability to communicate clearly and professionally with staff, instructors, donors, members, and the public. Ability to establish and maintain effective working relationships with coworkers and the public.

Ability to exercise sound judgment and discretion in handling sensitive information. Ability to express oneself succinctly and professionally, both orally and in writing. Ability to follow verbal and written instructions.

Ability to learn MUNIS, Infinite Campus, and PayCom. Ability to maintain office management systems. Ability to manage multiple tasks and shifting priorities.

Ability to operate office equipment and computer software. Ability to perform basic clerical tasks such as coding, sorting, alphabetizing and numeric ordering. Ability to perform in a courteous, efficient, and professional manner at all times.

Ability to work independently and collaboratively in a fast-paced environment. Ability to work with individuals from diverse backgrounds. Qualifications Minimum Qualifications: High School Diploma or GED and any equivalent combination of education, training and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.

HOURS: Monday - Friday 9:00am to 1:00pm The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified. The Town of Fairfield is an Equal Opportunity Employer.

In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the Town when necessary.

Salary : $20 - $25