What are the responsibilities and job description for the Business Services Assistant (Parks & Recreation) position at Town of Erie?
We’re looking for a highly organized, dependable, and service-minded part-time Business Services Assistant to join our Parks & Recreation Department. This is a varied and rewarding role for someone who enjoys wearing many hats, working with people, managing details, and contributing to programs and projects that make a difference in the community.
In this position, you’ll provide essential administrative support while also helping improve the way our Department operates. From research and spreadsheets to permits, accounts payable, records, special programs, and process improvement, you’ll play an important role in keeping our day-to-day operations running smoothly.
Part-Time, Hourly
Hiring Range:
$22.05/hr - $24.81/hr
Full Range:
$22.05/hr - $27.56/hr
Posting Dates: Please refer to the posting dates as this posting could close early with no notice.
**All incomplete applications will be withdrawn from the process once the posting closes.
Accommodations
If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact Risk Management and Recruitment at RiskManagement@erieco.gov and Recruitment@erieco.gov.
Work Hours: Monday-Friday shifts primarily, typically around 20 – 30 hours per week(part-time), to include mornings, evenings, and weekends as needed; not to exceed an average of 130 hours/month on average.
- Schedule may vary depending on program specific needs, including increased shifts during the summer months.
Work Location: Erie Town Hall (645 Holbrook St)
- This position may be eligible for some work from home time, with supervisor approval.
Duties And Responsibilities:
Assistant Duties
- Handle a full range of clerical and administrative work, including high level research, spreadsheets, data manipulation, preparation of complex documents and database administration.
- Provide general day-to-day administrative support to the Parks & Recreation Department.
- Assist with the development and implementation of incentive programs, including but not limited to, tree planting programs and commemorative brick program.
- Issue permits, licenses, and other certifications for contractor licenses, tree work permits, etc.
- Assist with administration, mailing, and tracking of open space and tree infraction notices to residents.
- Responsible for accurately processing Department accounts payable; compile, route for approval, and enter into budget tracking worksheets.
- Assist with the oversight and maintenance of the Department’s CAPRA accreditation.
- Assist with ensuring the Department’s compliance with the Records Management Policy.
- Assist with writing, maintaining and updating Standard Operating Procedures for the Department.
- Assist with audit of Recreation seasonal program guide
- Evaluate operational effectiveness and recommend new workflows and processes to improve Department operations.
- May assist with recruiting, interviewing, training and scheduling volunteers and staff.
- May attend staff or committee meetings and assist in agenda preparation, attend, and prepare minutes of staff or committee meetings.
- May assist with preparation of general service, sponsorship, and vending agreements.
Customer Service Duties
- Demonstrate outstanding internal and external customer service by upholding PEAK (Professional, Exceptional, Accountable, Knowledgeable) standards.
- Communicate with patrons, staff, co-workers, supervisors, vendors, and contractors to ensure smooth operations.
- Provide general information and guidance to the public, internal departments and outside agencies regarding policies and procedures. May assist with open record requests and Erie submit
- Route questions and concerns outside of scope to the appropriate Town staff member for response in a timely manner.
- Coordinate the delivery and distribution of incoming and outgoing mail and packages, including off- site locations.
- Schedule and coordinate meetings and conferences as requested, may include making room reservations, ordering/delivering food and beverages.
- Prepare and post signage as needed in parks and facilities.
Town Wide Expectations/Duties
- Serve as a professional ambassador of the Town by maintaining a professional image, a team-based collaborative approach and high ethical standards.
- Interpret, communicate and enforce all Department, Town, County, State, and Federal policies and procedures within areas of program responsibility.
- Complete all required safety trainings in a timely manner.
Other/Miscellaneous
- Performs other related duties as assigned.
Minimum Qualifications
- Must be a minimum of 18 years of age.
- High School Diploma or equivalent (GED).
Desired Qualifications
- Two (2) years of administrative support experience, Parks & Recreation or related experience preferred.
A combination of education and experience may be considered.
Certificates/Licenses/Registrations
- Ability to obtain CPR, First Aid and AED certification within 3 months of hire
Pre-employment screenings include:
- Interview process
- Background checks include:
- National and County Criminal Scan
- Sex-Offender Registry check
- Motor Vehicle Report through DMV
- Reference Checks
Benefits
Part-Time employees receive the following benefits:
- Free membership to the Erie Community Center
- Access to the Town's Employee Assistance Program (EAP)
- Colorado Sick Leave (1 hour of accrued, paid leave per 30 hours worked, up to 48 hours per year)
This position allows employees to participate in the following additional benefits:
- Robust Medical, Dental and Vision plans
- Supplemental Accident, Critical Illness and Hospital Plans
- Employee Discount Program through Benefits Hub
- Employer sponsored wellness program, including employee-based fitness classes
EEOC: The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual’s work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.
Salary : $22 - $28