Town Clerk

Responsibilities

\- Serve as the Chief Election Officer for the Town, with full

responsibility for the administration of all election related

activities; plan, organize, publicize, conduct, certify and prepare

reports on federal, state and local elections. Establish, review and

update all election procedures subject to statutory requirements; work

with candidate and political organizations to ensure campaign practices

comply with election laws and regulations; recruit, train and supervise

poll workers; supervise set up of polling locations, election machines

and computation of election results; and certify election results and

related reports.\

• Plan and execute annual and special Town Meetings; administer town
  
  

warrants, record votes taken at Town Meetings and notify the appropriate

agencies; maintain records of Town Meeting actions.\

• Serve as the Clerk of the Board of Registrars. Plan, organize,
  
  

publicize, conduct and certify voter registration activities, and voter

registration lists. Manage and maintain absentee balloting process.\

• Responsible for directing the organization, management, disposition,
  
  

and disposal of all official Town records and public documents,

according to the State\'s retention schedules. Serve as the Town\'s

Chief Records Access Officer.\

• As \"Keeper of the Seal\", attest, by signature, to bylaws,
  
  

resolutions and contracts, easements, deeds, bonds and other documents

requiring town certification. Administer oaths of office.\

• Responsible for the maintenance, updating and indexing, and certifying
  
  

of vital statistics, such as births, deaths and marriages. Issue a

variety of state, county and town licenses and permits. Supervise the

proper recording of business certificates, and accepted town streets.\

• Responsible for conducting the annual town census. Oversees VRIS
  
  

update of annual census and annual resident listing.\

• Responsible for establishing and updating computer systems and
  
  

software applications in support of division operations.\

• Supervise division staff. Participate in staff selection, evaluation
  
  

and discipline in accordance with town and department policies and

procedures. Provide training, daily direction and counseling as

required.\

• Develop, track and oversee division budget request for submission to
  
  

Finance Director; responsible for controlling division expenses within

approved levels.\

• Perform related duties as required.
• Minimum Qualifications:**\
• Knowledge of local and state government, office operations and
  
  

supervision equivalent to a Bachelor\'s degree and 5 years progressive

responsible experience. Masters degree preferred.\

• Valid MA drivers license required\
• Able to recognize Town-wide priorities and work cooperatively to
  
  

support their accomplishment as part of the Town Manager\'s

administrative team.\

• Able to establish goals and objectives for the department or
  
  

division.\

• Able to analyze complex issues and to develop relevant and realistic
  
  

plans, programs and recommendations.\

• Able to apply legal interpretations and precedents to daily
  
  

activities.\

• Planning, finanacial management, organizational, supervisory and
  
  

leadership skills.\

• Able to communicate effectively both verbally and in writing; to
  
  

establish positive public relations for the Town, department and/or

division; and to interact effectively with a wide variety of people.\

• Knowledge of state and local government; knowledge of Town bylaws,
  
  

Town charter, and local, state and federal statutes, specifically as

they apply to the Town Clerk\'s responsibility and other municipal

operations, such as voter registration, elections, licensing, etc.\

• Knowledge of Continuous Quality Improvement practices; implement
  
  

techniques to improve division and/or department services.\

• Must be computer literate.\
• Will be available for night meetings when needed.