What are the responsibilities and job description for the Confidential Executive Assistant position at Town of Danvers?
Confidential Executive Assistant I Town Manager’s Office
The Town of Danvers is looking for a dynamic, resourceful, and highly organized Confidential Executive Assistant to become a key member of the Town Manager’s office team. If you thrive in a fast-paced environment, enjoy helping people, and take pride in delivering exceptional administrate support, this is an exciting opportunity to grow your career in a community that values professionalism, collaboration, and work/life balance.
Why Danvers?
Located on the beautiful Noth Shore, Danvers is a politically stable, well-managed community that that invests in its employees. We foster a supportive and welcoming culture, prioritize professional development, and embrace policies that ensure a healthy balance between work and life.
What You’ll Do
As the Confidential Executive Assistant, you’ll be the organizational heartbeat of the Town Manager’s Office—ensuring daily operations run seamlessly, supporting major projects, and serving as a trusted point of contact for residents, staff, board members, and partner agencies.
Your Work Will Include
If you’re a rockstar at managing a busy office, and you love organizing schedules, juggling priorities, and providing top-notch administrative support, this could be the perfect next step for you.
An Ideal Candidate Brings
To apply, please send a Town application, resume, and cover letter to the Human Resources Department, by email as a PDF to employment@danversma.gov, or by mail to Town Hall, 1 Sylvan Street, Danvers, MA 01923. Applications will be accepted until the position is filled, with a first review of applications on April 3.
The Town of Danvers is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran, genetic information, and other legally protected characteristics. The “EEO is the Law” poster is available for your reference.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact us at employment@danversma.gov or (978) 777-0001 x3030 in advance to request assistance.
The Town of Danvers is looking for a dynamic, resourceful, and highly organized Confidential Executive Assistant to become a key member of the Town Manager’s office team. If you thrive in a fast-paced environment, enjoy helping people, and take pride in delivering exceptional administrate support, this is an exciting opportunity to grow your career in a community that values professionalism, collaboration, and work/life balance.
Why Danvers?
Located on the beautiful Noth Shore, Danvers is a politically stable, well-managed community that that invests in its employees. We foster a supportive and welcoming culture, prioritize professional development, and embrace policies that ensure a healthy balance between work and life.
What You’ll Do
As the Confidential Executive Assistant, you’ll be the organizational heartbeat of the Town Manager’s Office—ensuring daily operations run seamlessly, supporting major projects, and serving as a trusted point of contact for residents, staff, board members, and partner agencies.
Your Work Will Include
- Providing exceptional customer service and acting as the first point of contact for the office
- Managing complex calendars, meetings, agendas, and logistics
- Preparing Select Board materials, legal notices, packets, and meeting minutes
- Supporting Town Meeting preparations and helping maintain accurate board/committee records
- Handling confidential communication with discretion and sound judgment
- Managing office systems, records, budgets, retention schedules, and special projects
- Updating Town website content and coordinating office-wide communications
- Using your own judgment, diplomacy, and problem-solving skills to help facilitate the smooth operations of local government
If you’re a rockstar at managing a busy office, and you love organizing schedules, juggling priorities, and providing top-notch administrative support, this could be the perfect next step for you.
An Ideal Candidate Brings
- We welcome candidates with a variety of backgrounds. The Town will consider any combination of relevant work experience, education, volunteerism, and transferable skills.
- An associate degree and 5–7 years of administrative or office support experience (municipal experience is not required)
- Exceptional organizational, communication, and customer service skills
- Comfort working with Microsoft Office; Munis experience is a bonus
- Strong judgment, professionalism, and the ability to maintain confidentiality
- A knack for managing details, systems, and competing deadlines
- A valid driver’s license
- 35 hours/week
- Monday–Wednesday: 8:00 AM–4:00 PM; Thursday: 8:00 AM–7:00 PM: Friday: 8:00 AM–12:00 PM
- Non-union, Grade 12. Salary starts at $74,419.80, with step progression to $92,280.24, hiring rate DOQ
- Excellent benefits: health, dental, vision, pension system, Town match to 457 plan, municipal retirement plan, and generous paid time off
To apply, please send a Town application, resume, and cover letter to the Human Resources Department, by email as a PDF to employment@danversma.gov, or by mail to Town Hall, 1 Sylvan Street, Danvers, MA 01923. Applications will be accepted until the position is filled, with a first review of applications on April 3.
The Town of Danvers is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran, genetic information, and other legally protected characteristics. The “EEO is the Law” poster is available for your reference.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact us at employment@danversma.gov or (978) 777-0001 x3030 in advance to request assistance.
Salary : $74,420