Utilities Administration Manager

The Utilities Administration Manager is responsible for providing administrative support for the Department of Utilities. This position requires independent thinking for budgeting, collecting, analyzing, recording, reporting, acquisition and payment of labor, materials, supplies and services, financial, reconciliations, and office management duties for the Utilities Department. Performs professional accounting and processes account payables duties, perform reconciliations to ensuring accuracy of records and maintain records for annual audits. The position requires superior research skills and the ability to work independently under time pressure. They must be knowledgeable of implement budget principles, accounting, finance, payroll, procurement, supplies and services, and management control. This position supervises two billing clerks and assists in account receivable, billing and payment processing as needed. Ability to tactfully resolve customer billing complaints is required.

The position is under the general supervision and reports to the Director of Utilities. They must be knowledgeable with a personal computer, software applications, and data and communications networks. Must have the ability to implement methods of organization and strategic planning. This position will be assigned special projects and other responsibilities as required.

This position requires a Bachelor’s Degree in Business Administration or a related field and 3 - 5 years of responsible administrative experience; or an Associate’s Degree and 4 - 6 years of responsible administrative experience or a combination of education and experience that provides the necessary knowledge to accomplish the required task. They must have a valid South Carolina Driver’s License.

They must use outstanding judgment, initiative, and ability to deal with complex factors in support of finance, payroll, procurement, supplies and services, on a regular basis. This position interacts with utility customers, vendors, department heads, managers, other agencies, and the general public. A high degree of poise, tact, and diplomacy are required when dealing with vendors, departments, town officials, and the public concerning town funding issues. Confidentiality concerning budget and salary information is a must.

The position has complex and unstructured job duties. They must be able to understand and carry out complex oral and written instructions.

Work hours are 8:30am to 5:00pm Monday thru Friday with an occasional staff meeting at 7:30am.

• Perform Accounts Payable duties, create P.O.s, ensure approvals are completed prior to paying all bills for the Utilities & Public Works Departments. Create vendor accounts as needed. Maintain COI records on vendors and create 1099s for vendors as required.
• Ensure payments are processed and mailed on time.
• Maintain all bank accounts with weekly reconciliations, processes ACH payments.
• Assist with the preparation of the annual utilities budget
• Assist the Utilities Director as needed and perform administrative support for all department staff.
• Create and provide monthly reports to director as assigned.
• Supervise accounts receivable staff (currently two clerks) to include hiring, reviewing, training and terminating employees as needed. Perform supervised employee’s duties as needed during absences.
• Issue refunds and credits adjustments to customers as needed
• File municipal liens, easements, water and sewer agreements with Lexington County.
• Monthly print & review arrearages report to ensure arrearages do not exceed department’s limits. If exceedance, take actions as needed to reduce levels.
• Procurement – Ensure Utilities Department purchases conform with Town ordinances to include routine RFPs for reoccurring contractor services, ensure contractor insurance certificates are current, maintain taxpayer identifications for contractors (W-9’s), Issue P.O.s as needed, Coordinate department manager approvals of invoices prior to payment processing.
• Purchase office supplies and equipment for the Department
• Process and submit damage claims as needed
• Create correspondence to customers
• Perform file custodian duties for customer, tap certificates, subdivision and finance records. Maintain accurate grant records as required and perform close-out audits.
• Attend and perform training as needed
• Plan and coordinate department functions as requested.
• Perform safety evaluations of billing department to identify and correct any safety or housekeeping concerns.
• Maintain vehicle inventory, driver information and manage fuel card account

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $50,000 - $65,000