What are the responsibilities and job description for the HR ASSISTANT - TRANSIT position at Town of Chapel Hill, NC?
Summary
Are you a creative recruiter/HR professional looking for an opportunity to use your skills for the public good? Do you possess HR knowledge that you’d like to use to support an HR Business Partner who can help you grow professionally? Chapel Hill Transit is hiring a full time, benefited, HR Assistant-Recruiting Specialist to oversee the recruiting and hiring process for its Operations Staff—bus operators, mechanics, and service attendants. This position will also provide basic support to the HR Business Partner.
This position communicates Chapel Hill Transit’s need for Bus Operators, Mechanics and Service Attendants by using social media outlets, local organizations, Churches, Newspapers, Trade journals, magazines and face-to-face marketing. This position attends Job Fairs, Career Days, public meetings, and visits churches, community centers, retail outlets, and festivals to distribute information and answer questions about working for Chapel Hill Transit.
Chapel Hill Transit is a preferred employer with over 200 employees. We offer a robust benefit package, advancement opportunities, and a welcoming work environment. Learn more about what makes us special HERE!
This position may require occasional evening and weekend work. This position is eligible for flex time and overtime pay.
Essential Functions
- Manages recruitment and hiring of bus operators, mechanics, and service attendants, which includes
- Using social media and other outlets to promote Transit employment opportunities
- Attending job fairs, career days, festivals, and public meetings
- Identifying new ways to promote Chapel Hill Transit as a preferred employer
- Overseeing full cycle recruitment, screening, and hiring functions.
- Provides key clerical support to the Transit HR Partner for FMLA management by
- Keeping the FMLA tracking spreadsheet up to date at all times
- Notifying appropriate staff when someone uses FMLA
- Monitoring FMLA usage to ensure usage is in compliance with FMLA approval.
- Being an additional point of contact for employees using FMLA.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of all files and records.
- Provides general administrative support for staff members as needed, including providing assistance with lost and found/customer inquiries and special projects/events.
- Performs other duties as assigned.
Supervision Exercised
None
Physical Demands
The work requires sitting at a desk or table, with intermittent standing or stooping. The employee uses equipment requiring a?moderate degree of dexterity. The position may occasionally lift objects up to 20 pounds.
Work Environment
The work is typically performed in an office environment. Occasionally this position may attend off site indoor and outdoor events.
Minimum Qualifications
An equivalent combination of education and experience that would provide the required knowledge, skills and abilities to perform the duties of the job
Knowledge of:
- Recruitment and selection best practices
- Fundamental principles and practices of personnel administration
- Principles of organization and management
- Principles and methods of research
- Applicable local, federal and state laws and regulations
- Standard business computer software and specialized HR applications
- Microsoft Office Suite
- Various social media platforms.
Ability to:
- Solve problems and make sound decisions; perform mathematical calculations
- Use a computer and basic office equipment.
- Establish and maintain effective working relationships with employees, customers, and supervisors
- Perform professional personnel work with minimum direction
- Interpret the Town’s personnel programs and policies to employees and the general public
- Analyze complex and confidential issues and draw logical conclusions
- Prepare and present clear and concise reports, findings and summaries
- Collect, compile, and analyze information and data
- Communicate effectively (orally and in writing)
- Model behavior that is consistent with our value of RESPECT
Education
An Associate's degree in business administration, human resources or a closely related field or an equivalent combination of education and experience that provides the required knowledge, skills and abilities to perform the job.
Experience
An Associate's degree in business administration, human resources or a closely related field or an equivalent combination of education and experience that provides the required knowledge, skills and abilities to perform the job.
Experience
Two years of experience in a technical, paraprofessional or professional capacity in recruitment, classification, compensation, employee relations, or employee benefits.
OR: an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Certifications
Possession of or the ability to obtain a valid driver’s license North Carolina issued by the state of NC and the availability of private transportation or the ability to provide transportation between job sites
Revised: September 24,2025
OR: an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Certifications
Possession of or the ability to obtain a valid driver’s license North Carolina issued by the state of NC and the availability of private transportation or the ability to provide transportation between job sites
Revised: September 24,2025
