Assistant Registrar

Position Summary

The Town of Branford is seeking a detail-oriented and customer-focused Assistant Registrar to support the daily operations of the Registrar of Voters office. This part-time position plays an important role in maintaining accurate voter registration records, assisting residents with voter-related inquiries, and supporting the administration of local, state, and federal elections.

The ideal candidate is highly organized, professional, dependable, and comfortable working with confidential information in a fast-paced public service environment.

Essential Duties and Responsibilities

The Assistant Registrar performs a variety of administrative and customer service functions in support of the Registrar of Voters Department, including but not limited to:

•    Assist with the day-to-day administration and operations of the Registrar of Voters office.

•    Maintain accurate voter registration records, including additions, updates, deletions, and other changes in compliance with state and federal regulations.

•    Assist residents with voter registration, absentee ballot information, election procedures, and related inquiries in person, by phone, and via email.

•    Provide professional and courteous customer service while clearly communicating voter registration processes and election information.

•    Support the preparation and administration of local, state, and federal elections.

•    Process annual voter canvass information to verify residency and maintain accurate voter rolls.

•    Maintain absentee voter lists and assist with election-related data entry and reporting.

•    Prepare correspondence, reports, forms, memoranda, and other departmental documents.

•    Assist in creating and distributing informational materials for print, website, and social media platforms.

•    Screen and respond to incoming calls, mail, and general public inquiries.

•    Ensure compliance with applicable records retention requirements and departmental procedures.

•    Attend required meetings, training sessions, and election-related events.

•    Maintain office equipment and ensure supplies and materials are organized and available.

•    Perform other related duties as assigned.

Qualifications

•    High school diploma or equivalent required; additional administrative or clerical training preferred.

•    Prior administrative office experience required; municipal or election-related experience preferred.

•    Strong organizational skills with exceptional attention to detail and accuracy.

•    Ability to manage confidential information appropriately.

•    Excellent verbal and written communication skills.

•    Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and related software applications.

•    Ability to work independently and collaboratively in a team environment.

•    Ability to remain calm, professional, and diplomatic when interacting with the public.

•    Flexibility to work additional hours during elections and other peak periods as needed.

Working Conditions

This position primarily operates in an office environment and requires frequent interaction with the public. The role may require extended hours during election preparation and Election Day activities.

Equal Opportunity Employer

The Town of Branford is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, pregnancy, or any other protected status under applicable law.