What are the responsibilities and job description for the Assistant Director of Human Resources position at Town of Braintree?
JOB TITLE: Assistant Director of Human Resources
LOCATION: Town Hall (1 JFK Memorial Drive)
UNION: Non-Union
DATE AVAILABLE: ASAP
SALARY: M19 - $97,812.86 - $116,686.95
Summary: The Assistant Director of Human Resources plays a key leadership role within the Human Resources Department. This position is responsible for the complete employee lifecycle, including recruiting, onboarding, hiring, and leave plan administration (including FMLA). The Assistant Director also manages and oversees the duties of the HR Benefits Coordinator and Support Specialist to ensure the consistent application of personnel policies, benefits, leaves, and compliance with federal, state, and local employment regulations.
Supervision: Position reports directly to the Human Resources Director and is responsible for overseeing the essential functions of the Director in his/her absence. Assistant Human Resources Director provides supervision and as needed, direction and training, to department personnel as it pertains to various department procedures. The Assistant Director is expected to exercise independent judgment and to work with minimal supervision.
Job Environment: Work is performed in an office setting under normal conditions.
Essential Functions Or Duties
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Duties are not necessarily in order of importance or frequency of performance.)
Education, Training, and Experience:
Bachelor’s degree in Business Administration, Public Administration or Human Resources, or related area. Certification with the Society of Human Resources Management is highly desirable; four years of experience in human Resources or related fields, municipal experience desirable; or any equivalent combination of education and experience.
Knowledge, Ability And Skill
Knowledge: Thorough knowledge in the field of general human resources, advanced knowledge of office practices and procedures, equipment and administrative techniques, including a variety of software applications, knowledge in labor law compliance and record keeping such as FMLA, FLSA, DOT, IOD, workers’ compensation, Civil Service, HIPAA, etc. Thorough knowledge of municipal government and the human resource’s function. Knowledge of regulations applicable to municipal government such as the Open Meeting Law, Collective Bargaining, the Public Records Law, etc. is highly desirable.
Ability: Ability to comprehend the full scope of all Human Resources Departmental activities, as well as policies, practices and personnel functions town wide, ability to organize time, work independently and accomplish tasks despite constant interruptions, in order to meet given deadlines, ability to provide administrative support the Director of Human Resources while still being able to complete independent tasks. Ability to maintain detailed budget accounts, financial records, clerical and statical records, and to prepare reports for the same. Ability to operate various types of office equipment. Ability to deal tactfully, calmly and appropriately with the general public, employees, customers, applicants, other government agencies and officials and town departments in an effective manner while maintaining the necessary confidentiality of information. Ability to analyze and follow departmental procedures and guidelines.
Skills: Excellent interpersonal skills are required to properly explain the meaning and implications of human resource concepts to others and deal with employees, customers, applicants, etc. Skill in using a computer and all Microsoft applications, researching materials and projects and with skill in MUNIS software. Exceptional communication and customer service skills and the ability to deal with the general public in a tactful, courteous and/or compassionate manner. Skill in creating a positive team environment and a strong sense of urgency required. Skill in maintaining that work be organized so that methodologies be adapted to varied circumstances that may arise in the Human Resources Department.
Physical Requirements: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to use hands to finger, handle, feel or operate objects, tools, equipment, machinery or controls, and reach with hands and arms as in picking up/accessing paper, files, and other common office objects. Lifts and/or moves objects weighing up to 20 pounds Manually operate all office equipment. Need to operate a computer keyboard at an efficient speed. Vision and hearing at or correctable to normal ranges.
LOCATION: Town Hall (1 JFK Memorial Drive)
UNION: Non-Union
DATE AVAILABLE: ASAP
SALARY: M19 - $97,812.86 - $116,686.95
Summary: The Assistant Director of Human Resources plays a key leadership role within the Human Resources Department. This position is responsible for the complete employee lifecycle, including recruiting, onboarding, hiring, and leave plan administration (including FMLA). The Assistant Director also manages and oversees the duties of the HR Benefits Coordinator and Support Specialist to ensure the consistent application of personnel policies, benefits, leaves, and compliance with federal, state, and local employment regulations.
Supervision: Position reports directly to the Human Resources Director and is responsible for overseeing the essential functions of the Director in his/her absence. Assistant Human Resources Director provides supervision and as needed, direction and training, to department personnel as it pertains to various department procedures. The Assistant Director is expected to exercise independent judgment and to work with minimal supervision.
Job Environment: Work is performed in an office setting under normal conditions.
Essential Functions Or Duties
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Duties are not necessarily in order of importance or frequency of performance.)
- Assists the Director with labor negotiations, labor relations and contract administration.
- Provides leadership in drafting, maintaining, and interpreting personnel policies and procedures.
- Responsible for full-cycle recruitment from onboarding to offboarding. Performs the drafting and posting of job openings, advertising, scheduling interviews, screening applications, conducting reference checks, and coordinating pre-employment physical and drug screens, and conducting new hire orientation for new employees. Coordinates all new hire, termination, and personnel change communications with IT (BELD).
- Assists the Director with conducting investigations, including gathering documentation, conducting interviews, and preparing summaries.
- Manage the workers’ compensation and IOD MGL C. 41, S. 111F (IOD) claims with vendors.
- Prepare the approval and tracking of all leave plans, including Family and Medical Leave Act (FMLA) and reasonable accommodation requests (ADA).
- Oversee the approval and tracking on all unemployment claims with the Benefits Coordinator.
- Provides support and makes recommendations to managers and employees regarding employment matters, basic contract provisions, and policy application.
- Ensures personnel records and file systems are appropriately maintained and stored; oversees data entry into the HRIS MUNIS system.
- Maintain OSHA recordkeeping forms 300, 301 & 301A on an ongoing basis.
- Maintain records regarding performance appraisals including the appraisals themselves and monitor the scheduling and implementation dates of appraisal and merit increases.
- Maintain track attendance and leave usage balances.
- Maintain and monitor departmental accounts through Town’s MUNIS financial software system. Process bi-weekly departmental payroll and bi-weekly departmental vendor payments.
- Perform wage and salary surveys, benefit comparisons and other labor and employee related matters.
- Process and track drug testing for CDL drivers and other employees subject to random drug testing to ensure the Town in in compliance with DOT Regulations and collective bargaining agreements. Manage the FMCSA Drug and Alcohol Clearinghouse Database.
- Calculate final buyout figures for resigning or retiring employees.
- Prepare longevity payment schedules and seniority lists.
- Support classification and compensation systems and ensures compliance with collective bargaining agreements and employment laws.
- Provide cross-functional support in benefits administration and other HR functions.
- Always maintain strict confidentiality.
- Serves as Acting HR Director in the Director's absence.
- Performs other duties as assigned.
Education, Training, and Experience:
Bachelor’s degree in Business Administration, Public Administration or Human Resources, or related area. Certification with the Society of Human Resources Management is highly desirable; four years of experience in human Resources or related fields, municipal experience desirable; or any equivalent combination of education and experience.
Knowledge, Ability And Skill
Knowledge: Thorough knowledge in the field of general human resources, advanced knowledge of office practices and procedures, equipment and administrative techniques, including a variety of software applications, knowledge in labor law compliance and record keeping such as FMLA, FLSA, DOT, IOD, workers’ compensation, Civil Service, HIPAA, etc. Thorough knowledge of municipal government and the human resource’s function. Knowledge of regulations applicable to municipal government such as the Open Meeting Law, Collective Bargaining, the Public Records Law, etc. is highly desirable.
Ability: Ability to comprehend the full scope of all Human Resources Departmental activities, as well as policies, practices and personnel functions town wide, ability to organize time, work independently and accomplish tasks despite constant interruptions, in order to meet given deadlines, ability to provide administrative support the Director of Human Resources while still being able to complete independent tasks. Ability to maintain detailed budget accounts, financial records, clerical and statical records, and to prepare reports for the same. Ability to operate various types of office equipment. Ability to deal tactfully, calmly and appropriately with the general public, employees, customers, applicants, other government agencies and officials and town departments in an effective manner while maintaining the necessary confidentiality of information. Ability to analyze and follow departmental procedures and guidelines.
Skills: Excellent interpersonal skills are required to properly explain the meaning and implications of human resource concepts to others and deal with employees, customers, applicants, etc. Skill in using a computer and all Microsoft applications, researching materials and projects and with skill in MUNIS software. Exceptional communication and customer service skills and the ability to deal with the general public in a tactful, courteous and/or compassionate manner. Skill in creating a positive team environment and a strong sense of urgency required. Skill in maintaining that work be organized so that methodologies be adapted to varied circumstances that may arise in the Human Resources Department.
Physical Requirements: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to use hands to finger, handle, feel or operate objects, tools, equipment, machinery or controls, and reach with hands and arms as in picking up/accessing paper, files, and other common office objects. Lifts and/or moves objects weighing up to 20 pounds Manually operate all office equipment. Need to operate a computer keyboard at an efficient speed. Vision and hearing at or correctable to normal ranges.
Salary : $19,000 - $97,813