What are the responsibilities and job description for the Administrative Assistant - Human Resources (Part Time) position at Town of Blacksburg, VA?
General Definition of Work
The part-time Human Resources Administrative Assistant provides support to the Human Resources Office by creating and maintaining employee files, both paper and electronic; answering phones and receiving visitors; and providing administrative support. This position is under the direct supervision of the Human Resources Director.
Shift: Monday – Friday, 9:30 am to 1:30 pm
The set rate of pay for this position is $15.50 hourly.
The Town of Blacksburg is an EEO Employer M/F/D/V
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
- Answers calls and assists customers contacting the Human Resources Office
- Provides professional and courteous customer service to employees and the public in person and by phone
- Creates and manages employee records within both paper and digital storage systems
- Files, scans, and shreds employee file information according to the Library of Virginia document retention schedule
- Provides coverage and answers phone lines for the Town Manager’s Office, as needed, specifically during the lunch hour
- Assists with the planning and preparation of special events and projects, as needed
- Maintains confidentiality of sensitive employee and organizational information
- Provides general administrative support to the Human Resources Office
Knowledge, Skills, and Abilities
- Demonstrated ability to provide high-quality customer service
- Thorough knowledge of Microsoft Office applications
- Thorough knowledge of standard office practices, procedures, and equipment
- Ability to work independently with minimal supervision
- Strong attention to detail and organizational skills
- Ability to understand, follow, and apply established procedures for filing documents and maintaining accurate records
- High school diploma or GED certification required
- Valid driver's license with a satisfactory driving record
- Experience in a customer service-oriented environment
Physical Requirements
Work Environment:
- This job primarily operates in a general office setting
- This role routinely uses standard office equipment such as computers, phones, and copiers/fax machines
- While performing the duties of this job, the employee frequently interacts with staff, providers, and the general public in person and via telephone and email
- While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer, and reviewing online and paper documents
- The employee will also be required to lift and move up to 25 pounds and occasionally lift and move up to 50 pounds
Salary : $16