Accounting Associate

General description

Responsible for the daily operations of the Finance Department, which provides accounting services for the Andover Municipal Government. This position is responsible for general accounting duties related to financial processing, reconciliation, research, and reporting. This is a full time 30-hour per week position. This position is in the AFSCME local 1303 of Council #4 AFL-CIO and subject to collective bargaining.

Reports to

The Treasurer and Town Administrator

Essential job functions

· Responsible for maintaining all general and accounting records.

· Monitors and processes purchase orders for all town departments; makes payment for all approved vendor and contractor invoices.

· Perform day-to-day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up-to-date, and accurate manner.

· Receive and verify invoices and requisitions for goods and services.

· Verify that transactions comply with financial policies and procedures.

· Prepare batches of invoices for data entry; data entry invoices for payment; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

· Ensure accurate processing of the Town payroll and benefit administration by preparing checks in a timely manner, perform accounting software transaction entries, and conducting regular audits of PrimePay to ensure accurate set up of employee payroll data.

· Orders office supplies for the Finance department and for other departments as needed.

· Performs reconciliations and analysis of the General Ledger accounts. Sets up and maintains accounting records for special projects, grants, and related fiscal events.

· Recommends applications to improve accounting systems and procedures.

· Assists the Treasurer with the set up and maintenance of the Chart of Accounts.

· Verifies proper budgetary coding including the receipting of revenues, expenditures and the recording of complex grants and funds

· Post all town deposits and revenues to the appropriate revenue line item.

· Initiate monthly ACH transfers for approval by appropriate authority.

· Assist with the reconciling of all Town bank accounts on a monthly basis and resolve any discrepancies.

· Monitors town budget to ensure no single line is over expended without appropriate approval in place.

· Assists the Town Administrator, Treasurer and Board of Finance with budgetary data including the preparation of the annual budget and input of budget information in the accounting software.

· Prepares monthly financial reports for the Board of Selectmen and Board of Finance meetings.

Knowledge, Skills and Abilities

• Experience working with Quick books required.
• Proficient knowledge of payroll and purchasing policies, procedures and practices; knowledge of accounting principles, accounts payable and maintaining general ledgers.
• Processes accounts payable invoices for system input. Works with the Department Heads in coordinating the accounts payable process in accordance with the Town’s Purchasing Policy.
• Generates particular financial information and related spreadsheets as directed by the Treasurer, Board of Selectmen and Board of Finance.
• Ability to maintain a high level of accuracy in preparing and entering financial and payroll information.
• Knowledge of computer software operations including proficiency in Microsoft Word and Excel.
• Ability to establish and maintain effective working relationships with supervisor, associates and vendors.
• Ability to distinguish between public and confidential information and handle appropriately.
• Good ability in oral and written communications.

Qualifications

• Proficient with Quick Books software
• Associates Degree in Accounting or Finance from an Accredited College or University, or equivalent job experience.
• Minimum of 2 years government or nonprofit finance experience.
• Desirable: Bachler’s Degree in Accounting or Finance from an Accredited College or University.

Salary Commensurate on Experience and Qualifications

Pay: $27.00 - $32.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $27 - $32