What are the responsibilities and job description for the Management Assistant position at Town of Amherst?
AMHERST Management Assistant ll Performs routine and complex
administrative, procedural, and customer service duties for the
effective operation of the Town Clerk?s Office. Maintains records,
responds to inquiries, issues licenses and permits, posts public
meetings, assists with voter registration and elections, and performs
related statutory and administrative functions, all in accordance with
applicable laws. Exercises sound judgment regarding confidentiality and
Provides Professional, Courteous Service To The Public. MAJOR DUTIES
Performs routine clerical and administrative duties, such as answering
phones, providing in person customer assistance, data processing, and
bookkeeping. Responds to inquiries both internally and externally.
Receives and responds to the department?s daily mail, e-mail, and voice
mail. Maintains and balances daily cash drawer. Prepares periodic
election worker payroll. Records and posts notices of meetings of boards
and committees. Assists in the preparation of materials for elections
and annual census. Serves as Notary Public, maintaining routine and
consistent full-time office schedule. Performs records searches and
composes, types, and edits correspondence, reports, and other items
requiring judgment as to content, accuracy and completeness. Assists in
the registration of voters and certification of nomination papers and
petitions. Exercises thorough knowledge of basic election and
registration laws. Maintains and preserves department records including
filing systems, control records and indexes. Enters, reviews, and
updates data for dog licensing, apartment complex lists, underground
storage tank registrations, business certificates and other department
records and reports. Performs other related duties as customary and
assigned. MINIMUM QUALIFICATIONS: High school degree or equivalent; PLUS
two (2) years of clerical office experience; OR any equivalent
combination of related education and experience Certification as
Massachusetts Notary Public or ability to receive certification(s)
within six (6) months of hire Proficiency with Microsoft Office
applications, including Word, Excel and familiarity with Access Ability
to use electronic language translation programs Knowledge of modern
office practices and procedures Basic knowledge of accounting principles
and practices Skill in operation of listed tools and equipment Ability
to effectively meet with and provide customer service to a diverse
public; ability to communicate effectively verbally and in writing
Ability To Remain Calm In Stressful Situation PREFERRED QUALIFICATIONS
Bilingual capabilities desired.
administrative, procedural, and customer service duties for the
effective operation of the Town Clerk?s Office. Maintains records,
responds to inquiries, issues licenses and permits, posts public
meetings, assists with voter registration and elections, and performs
related statutory and administrative functions, all in accordance with
applicable laws. Exercises sound judgment regarding confidentiality and
Provides Professional, Courteous Service To The Public. MAJOR DUTIES
Performs routine clerical and administrative duties, such as answering
phones, providing in person customer assistance, data processing, and
bookkeeping. Responds to inquiries both internally and externally.
Receives and responds to the department?s daily mail, e-mail, and voice
mail. Maintains and balances daily cash drawer. Prepares periodic
election worker payroll. Records and posts notices of meetings of boards
and committees. Assists in the preparation of materials for elections
and annual census. Serves as Notary Public, maintaining routine and
consistent full-time office schedule. Performs records searches and
composes, types, and edits correspondence, reports, and other items
requiring judgment as to content, accuracy and completeness. Assists in
the registration of voters and certification of nomination papers and
petitions. Exercises thorough knowledge of basic election and
registration laws. Maintains and preserves department records including
filing systems, control records and indexes. Enters, reviews, and
updates data for dog licensing, apartment complex lists, underground
storage tank registrations, business certificates and other department
records and reports. Performs other related duties as customary and
assigned. MINIMUM QUALIFICATIONS: High school degree or equivalent; PLUS
two (2) years of clerical office experience; OR any equivalent
combination of related education and experience Certification as
Massachusetts Notary Public or ability to receive certification(s)
within six (6) months of hire Proficiency with Microsoft Office
applications, including Word, Excel and familiarity with Access Ability
to use electronic language translation programs Knowledge of modern
office practices and procedures Basic knowledge of accounting principles
and practices Skill in operation of listed tools and equipment Ability
to effectively meet with and provide customer service to a diverse
public; ability to communicate effectively verbally and in writing
Ability To Remain Calm In Stressful Situation PREFERRED QUALIFICATIONS
Bilingual capabilities desired.