Assistant Town Clerk

AMHERST Assistant Town Clerk Assists the Town Clerk in the performance

of complex procedural and administrative duties associated with the

maintenance of town records, the management of public records requests,

issuing numerous licenses and official documents, the management of the

annual and decennial censuses, and the direction of election activities.

Provides support to the Clerk of the Council. MAJOR DUTIES: Assists the

Town Clerk in the performance of complex procedural and administrative

duties associated with the Town Clerk\'s Department, and in accordance

with applicable federal and state law and the Amherst Home Rule Charter;

Assists in the management of public records requests; Accepts, records,

and maintains vital records and data, in accordance with the law

governing vital statistics; Maintains permanent Town records, including

cemetery deeds, and lists of sworn officers, and board and committee

members; Issues a variety of state and Town licenses, permits, and

certificates; Maintains associated records; Manages annual dog licensing

process; Manages annual and decennial censuses; Maintains associated

records; Notarizes documents; Collects fees associated with functions of

the Department; maintains accurate cash records; Assists the Town Clerk

in all phases of election process, including voter registration,

enrollment of candidates, certification of signatures, providing

information to candidates/campaigns and the public, and voter outreach;

processes election day payroll; Prepares monthly summary of all

financial receipts for annual report of service levels; records

pole/conduit locations and submits bills to utilities; assists with

annual budget process; Provides administrative support to the Clerk of

the Council, including assistance with Council meeting materials and

other legislative functions, as directed by the Clerk of the Council;

Handles public notice filings; attends Clerk\'s conferences, meetings

and seminars as approved by the Town Clerk; serves as Clerk Pro Tem in

the Clerk of the Council\'s absence; Assumes the responsibilities of the

Town Clerk in the Town Clerk\'s absence, including for certifying

documents; Performs related duties as required and/or assigned. MINIMUM

QUALIFICATIONS: Associate\'s degree in business administration,

government administration, or related field, plus three (3) to five (5)

years of experience managing regulated and complex procedural and

administrative office tasks; or any equivalent combination of education

and experience which demonstrates the ability to successfully perform

the responsibilities of the position. Massachusetts Notary Public

Commission, or ability to obtain within six (6) months of hire. Ability

to communicate effectively both verbally and in writing. Ability to

understand and apply policies, procedures, and applicable law. Ability

to handle and maintain highly confidential information appropriately and

discreetly. Advanced skill in creating and maintaining multiple

databases and spreadsheets. Strong attention to detail. Excellent

customer service skills. Ability to establish and maintain effective

working relationships with Town staff, supervisors, and the public;

Ability to work independently and as part of a team. Skill in operation

of listed tools and equipment. Ability to maintain a flexible schedule

for occasional attendance at evening meetings and election events.

Ability to obtain and stay current in knowledge of federal and

Massachusetts law and local regulations governing vital statistics, the

issuance of certified copies, the election process, and all other duties

of the position. For more details and full job description please see

website.